Executive Assistant to the CEO

It's fun to work in a company where people truly BELIEVE in what they're doing!
We're committed to bringing passion and customer focus to the business.

We are seeking a highly organized and proactive Executive Assistant to support our CEO in a fast-paced environment. The ideal candidate will possess exceptional communication skills, strong attention to detail, and the ability to manage multiple tasks efficiently. This role requires a blend of administrative expertise and interpersonal skills to facilitate smooth operations within the executive office. 

Key Responsibilities: 

• Proactively manage and optimize the CEO’s schedule, balancing internal priorities, client engagements, and travel commitments across multiple time zones with efficiency and discretion. 

• Serve as the first point of contact for high-level internal and external stakeholders. Represent the CEO with professionalism, sound judgment, and polished communication—both written and verbal. 

• Partner closely with cross-functional teams to track key initiatives, support execution, and ensure timely follow-through on action items. Anticipate needs and stay ahead of potential roadblocks. 

• Prepare briefing materials, transcribe meeting notes, and draft correspondence and documents. Maintain meticulous attention to detail while managing confidential information. 

• Provide support for meetings, presentations, and offsites. Assist in managing vendor relationships, facilities coordination, and front office interactions as needed. 

• Maintain well-organized records, digital files, and systems to ensure quick access to critical data and documentation. 

• Support firmwide initiatives, provide occasional backup to client service teams, and uphold our commitment to excellence in every interaction. 

Qualifications: 

• At least 2 years of proven experience. 

• Proven experience as a personal assistant or in a similar administrative role. 

• Proficiency in Microsoft Office 365 Suite and other relevant software applications. 

• Strong project coordination skills with the ability to prioritize tasks effectively. 

• Excellent customer service skills with a friendly demeanor. 

• Attention to detail and accuracy in data entry and documentation. 

• Ability to maintain confidentiality and handle sensitive information with discretion. 

• Strong written and verbal communication skills. 

• Previous experience in a corporate environment is preferred but not mandatory.