Administrative Assistant - Americas

Administration Assistant - VP Client Relations, VP Supply Chain & VP Merchandising

OVERVIEW

The Administration Assistant to the VPs Supply Chain, Client Relations and Merchandising is both an administrative and strategic role; that requires a combination of focus and flexibility, as well as a willingness to play an active, behind-the-scenes role. The role requires a highly resourceful individual with strong emotional intelligence, self-motivation, and strong and organizational analytical skills. 

The Administration Assistant will be open and approachable and will work with both the central teams and the local teams in a transparent, united, and mutually supportive manner. They must model and champion our core belief; People Make the Difference and our values; Be Creative & Innovative, Deliver Excellence and Cultivate an Entrepreneurial Spirit.

Key Accountabilities 

• Coordination/orchestration of projects or commitments directly involving the Executive VPS. Tact, diplomacy, and persistence are essential qualities in executing this dimension of the role.
• Facilitation of preparation of material and documents needed for Executive meetings/events. This responsibility is focused on planning, calendarizing and organizing content with the team and assisting in their preparation for the meetings/event if required.
• Key Meeting Preparation/Facilitation: Attend Team related meetings, capture major take-a ways, and work with executive team to ensure follow up, Monitor progress/achievement of next steps.
• Coordinate and ensure alignment across multiple functions on all initiatives, events and activations (Blue Book, Regional Holiday Toolkits - Polling, Collateral, Storytelling) 
• Prepare presentations on strategic topics and areas in line with the needs of business 
• Support the Events team with Vendor Management; (Budget follow up, Payments,) across Client Relations, Merchandising and Supply Chain 
• Support the Client Experience team with Partnership Management Sporting (Giants, Yankees, US Open, Masters), Entertainment (Sofi Stadium),
• Executive Calendar management, T&E & other ad hoc duties when required.

Specifically, the Administration Assistant will: 

• Become aware of issues from an integrative, executive leadership perspective 
• Be exposed to senior executives with the opportunity to learn from their strengths and developmental areas 

Qualifications

• Strong communications skills (written/verbal) and interpersonal skills.
• Results/action-orientation; project management skills 
• 3+ years’ experience in a previous administrative role 
• Organizational and political agility; developed negotiation skills 
• Unquestionable personal code of ethics, integrity, diversity and trust 
• Able to successfully navigate within varying degrees of ambiguity in a fast-paced environment 
• Maintain an up to date understanding of the changing market and business environment
• Demonstrates analytical rigor
• Takes calculated risks
• Builds trust and collaborates productively
• Challenges conventional thinking

​​​​​​​The hiring range for this position ranges from $26.61 - $35.99 per hour. The rate of pay offered will be dependent upon candidates’ relevant skills and experience.