Sr. Executive Administrative Assistant

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com

Job Function:

Business Support

Job Sub Function:

Administration & Secretarial

Job Category:

Business Enablement/Support

All Job Posting Locations:

New Brunswick, New Jersey, United States of America

Job Description:

We are searching for the best talent for a Senior Executive Administrative Assistant to support our Vice President, Supply Chain, Innovative Medicine in New Brunswick, NJ.

About Innovative Medicine

Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow.  Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way. 

Learn more at:  https://www.jnj.com/innovative-medicine

Per our J&J Flex Policy, the expectation for this position is to work in the office 3-4 days per week and work from home 1-2 days per week.

The Senior Executive Administrative Assistant will play a pivotal role in supporting the Vice President, Supply Chain, Innovative Medicine, delivering comprehensive global administrative assistance to this highly visible and dynamic leader. As an individual contributor, this position is characterized by its non-routine tasks and the ability to guide and influence others, ensuring the accuracy, timeliness, and quality of deliverables. This role upholds the highest standards of professionalism, communication, and discretion while providing constructive feedback to enhance the effectiveness of the administrative function. As this role supports an executive leading a global organization, strong coordination and familiarity with global travel, complex meeting demands, and effective calendar management are critical. 

In this role, the Senior Executive Administrative Assistant will support in coordinating assignments and supporting team execution to ensure that all tasks meet required standards. Effective communication is essential, as the individual will interact with employees, management, external business contacts, and vendors in a courteous and professional manner. This position also requires prioritizing tasks and determining appropriate actions regarding executive matters, enhancing the overall efficiency of the team and leadership. This role requires a strong understanding of planning global, offsite meetings and Global Town Halls while working closely with the Communications team.  Additionally, the Senior Executive Administrative Assistant will serve as point person for the global community of IMSC administrative assistants. 

Moreover, the Senior Executive Administrative Assistant will facilitate the executive's capacity to lead the organization by processing vital data, preparing materials for meetings, and correspondence. This includes the development of documentation in various digital formats, such as correspondence and presentation materials. By embodying Johnson & Johnson’s Leadership Imperatives and Credo, this role will contribute significantly to the organization’s strategic goals and initiatives.

Major Duties & Responsibilities:

• Exercising discretion and independent judgment on key issues while assisting the executive with the execution of daily activities, including handling their complex and dynamic global calendar and related logistics, coordinating domestic and international travel, and processing expense reports.
• Manages and schedules meetings and appointments for executive’s participation, as well as providing onsite coordination, technical support, and tracking of action items. 
• Field incoming requests; exercise strong judgment and discretion with highly confidential information interacting with top-level contacts on highly sensitive information, necessitating considerable use of tact, reasoning skills and diplomacy, and communicating and interacting with internal stakeholders, external customers, in