Administrative Assistant, Senior Specialist

Job Description

Perform administrative duties for one or more departments or units and provide various office support activities.

The Senior Specialist, Administrative Assistant plays a critical role in supporting multiple dynamic leaders across the Communications, Marketing, and Corporate Social Responsibility division. Serving as a trusted partner, this role supports leaders by anticipating needs and ensuring seamless coordination across priorities, projects, and stakeholders. With strong judgment, business acumen, and a proactive mindset, the role supports fast paced, purpose driven work—helping leaders operate efficiently, make informed decisions, and advance the organization’s purpose to improve the health and well-being of our customers and communities.  

  What You’ll Do  

• Support three separate leaders: 1) VP, Brand & Creative, 2) VP, Demand Generation, 3) VP, Strategy, Planning, Performance 

• Support the leaders and department staff by scheduling, planning, and attending meetings as needed; provide administrative support including expense reporting and travel planning. 

• Act as a coordinator for departmental projects, following up on pending details, coordinating project activities, and ensuring deadlines are met. 

• Exercise considerable discretion and independent judgment while analyzing complex information requests and identifying trends or patterns. 

• Maintain and update distribution lists and organizational charts. 

• Coordinate departmental activities and events. 

• Coordinate departmental moves and serve as a liaison with IT for services, equipment, and system upgrades. 

• Assemble, analyze, and summarize information to support decision-making; prepare presentations, reports, summaries, and responses to inquiries using multiple information sources under general direction. 

• Support departmental budget processes, including running reports, basic budget analysis, and budget entries as needed. 

What You Bring  

• High school diploma or GED. 

• 5+ years of experience in related field. 

• Prior experience as an administrative assistant or in a similar professional support capacity. 

• Strong written and verbal communication skills, with the ability to work effectively with diverse personalities and working styles. 

• High energy level with the ability to manage multiple priorities in a fast‑paced environment. 

• Demonstrated desire to grow professionally, with strong business acumen and an interest in understanding organizational goals and operations. 

• Proficiency in Microsoft Office Suite (Teams, Excel, Word, PowerPoint, Copilot)  

Bonus Points  

• Experience supporting senior leaders or executives. 

• Proven ability to anticipate