Project Planner, Medical Project Office

Company Description

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas – immunology, oncology, neuroscience, and eye care – and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on X, Facebook, Instagram, YouTube, LinkedIn and Tik Tok.

Job Description

​The Medical Project Office (MPO) Project Planner is primarily responsible for supporting tactical budget management and vendor contracting in support of MHI tactics.  This position serves as an expert and leader in contract and vendor management and financial reporting to ensure compliance with all applicable AbbVie policies.  The MPO Project Planners manage the process of contracting with vendors once final documentation has been provided (e.g., statement of work, work order, services agreement, bid waivers) including submitting and tracking to PO issuance, invoice processing, LBE gaiting, financial reconciliation and reporting.  MPO Project Planners liaise directly with Finance, Purchasing, and Outsourcing to maintain awareness of the most current policies and/or templates and resolve issues as necessary.

List up to 10 main responsibilities for the job. Include information about the accountability and scope.

• Critically assess all vendor proposals and contracts to ensure compliance for assigned TAs and support areas. Submit documentation to Purchasing or Outsourcing for PO issuance.  Monitor process to completion, address issues, and find compliant solutions.  Complete new vendor setup documentation (including IT assessments). 

• Collect, summarize, consolidate, and verify data from multiple sources for monthly budget tracking, reporting, and reconciliation. 

• Perform monthly contract reconciliation of all agreements with monthly Paid Invoice/Goods Recipient. 

• Provide project and historical information, reporting, and tracking to support all finance planning cycles (monthly actuals, LBE, plan, transparency/sunshine reporting). Continuously monitor projects for issues that require resolution and