Associate, Operations Support

Who We Are 

We’re Chomps, the fastest-growing snack brand in the U.S. and we’re reimagining snacking. Our meat snacks are made using high-quality proteins, no sugar, and real ingredients – because we believe snacking should be simple, delicious, and convenient. Chomps can be found in over 30,000 stores nationwide with a strong e-commerce presence. Our mission is to inspire, educate, and fuel our community with accessible, real food that doesn’t compromise on taste. 

Traits of a Chompian 

If you’ve been called scrappy, resourceful, and persistent, then you might just be a Chompian. You’re a team player who’s self-motivated and action-oriented. You’re committed to delivering efficiency and accuracy, and you happen to be great at proactive cross-functional communication. You’re a critical thinker and a natural problem solver who enjoys details, research, and data. You take initiative and complete ownership of everything you do, and you’ll go the extra mile for your team, consumers, and audience. You’re hungry to learn with a passion to grow and improve every day. You also take a keen interest in health, fitness, and nutrition. Sound like you? Then we want to meat you.

Accepting applications from 5/16- 5/21 12am CST

What You Will Do

We are looking for a proactive and detail-oriented Operations Associate to join our team.  In this role, you'll provide essential support across multiple operational functions, including office administration, meeting coordination, document management, and policy training. 

As a member of the operations team, which serves as the nucleus of our operations efforts, you will play a pivotal role in ensuring seamless collaboration and execution across all operational initiatives. The ideal candidate is a highly organized team player with strong analytical skills, impeccable time management, and the ability to prioritize and multitask effectively across operations and with our cross-functional partners. 

This Chompian must maintain a professional demeanor in all interactions, including with Senior Leadership team members who report to the President and COO, along with senior leaders in Operations ranging from Director, Sr. Director, VP, and SVP. This role will help support Operations, the largest function within Operations, currently at 50+ team members. This is a hybrid role, with three days onsite in our Chicago office. 

Responsibilities

• Help onboard New Hires by making sure they have the operations Team Meetings on their calendar, Slack Channel groups, and train on T&E best practices
• Oversee the management, organization, and upkeep of the Ops SharePoint Folder structure
• Contract Administration- Organized repository for all contracts, amendments, supply agreements, and non-disclosure agreements (NDAs)
• Support with planning operations events as needed (company off-sites, large meetings, co-man visits, quarterly business reviews)
• Coordinate internal Outlook operations monthly team meetings, including scheduling, agenda preparation, PowerPoint shells, and follow-ups, and support key weekly operations meetings as needed
• Operations Liaison for info-governance  
• Make the connections between all functions of the operations organization ensuring smooth and efficient workflow
• Create and manage travel arrangements on an as–needed basis for the Operations Leadership team members to include air, hotel, ground transportation, and any other travel-related needs. Troubleshoot and aid with travel changes and/or emergencies
• Prepare and submit expense reimbursements for the operations senior leadership team ensuring all reimbursements are quickly processed and balanced on a weekly or monthly basis on an as needed basis
• Support the operations team with budgeting tasks, including processing POs, tracking expenses, and monthly accruals
• Oversee Travel and Entertainment (T&E) budgeting for Total Ops, ensuring accurate forecasting, allocation, and financial visibility across Budget cycles, LBE1, LBE2, and Month-End Close
• Assist in preparing Key Performance Indicator (KPI) reports and contributing to the operations team presentations.
• Provide administrative support to senior Operations leaders as required
• Oversee Chicago office space, supplies, and equi