Payroll & Compliance Specialist

Squarespace is looking for a Payroll Specialist to join our Payroll function to meet the needs of our growing company. You will work on our Finance team and partner with People Operations and Legal.

The Finance Team builds compliant processes that ensure seamless support of our growing organization. As the next member of our team, your work will support this through the preparation, distribution, and reporting of our payroll.

You will report to our Payroll and Compliance Manager and be based in our New York headquarters.

 

You'll Get To...

• Providing accurate and efficient payroll processing of a 1,500+ growing global workforce, this includes three US payrolls and six International
• Manage batch input spreadsheets (can maintain complex spreadsheets) for upload into payroll system. Can take a spreadsheet and format it for proper upload into the payroll system.
• Process pre payroll checklists – including audits and balancing - prior to submitting final payroll.
• Payment of special transactions such as off cycle payments, retroactive pay, garnishments, and other statutory deductions
• Reconcile W-2 forms to ensure accurate entry of all compensation transactions, and quarterly Federal and State returns and amendments
• Help audit employee records in HRIS (Workday & ADP WorkforceNow), in partnership with HR Generalists and Finance, to ensure they are accurate and up-to-date
• Resolve all payroll discrepancies, process semi-weekly adjustments, and answer employee inquiries
• Prepare 401(k) balancing and funding
• Coordinate with Accounting team to provide pay period end close activities and requests
• Partner with Payroll Manager and supporting departments to help with opportunities to test and automate current processes that promote efficiency and streamlining payroll processes
• Perform other duties and special projects as assigned or as responsibilities dictate

Who We're Looking For

• Experience in Federal, State, and Local labor laws, payroll tax requirements, payroll regulations and industry changes that affect payroll operations
• Experience with payroll systems (Workday, ADP WorkforceNow, ADP SmartCompliance)
• Proven hands-on experience and exceptional attention to detail
• Intermediate to advanced Excel/Google Sheets proficiency and ability to work with large datasets
• Experience processing end-to-end payroll at a small to mid sized organization
• Capability to handle confidential and sensitive information
• A deep understanding of Payroll practices, legislation and regulation
• Experience working in global, multi-state private and public companies
• Certified Payroll Professional certification (CPP) or Fundamental Payroll certification FPC

Benefits & Perks

• A choice between medical plans with an option for 100% covered premiums
• Fertility and adoption benefits
• Access to supplemental insurance plans for additional coverage
• Headspace mindfulness app subscription
• Retirement benefits with employer match
• Flexible paid time off
• Up to 20 weeks of paid family leave
• Equity plan for all employees
• Pretax commuter benefit
• Education reimbursement
• Employee donation match to community organizations
• 6 Global Employee Resource Groups (ERGs)
• Dog-friendly workplace
• Free lunch and snacks
• Private rooftop

Cash Compensation Range: $64,500 - $103,500 USD

The base salary for this position will vary based on job-related criteria including relevant skills, qualifications and experience, among other factors.

In addition to the cash compensation above (which includes base salary and, where applicable for eligible roles, may include on-target commissions or overtime pay), all Squarespace employees are eligible to receive equity in the company as part of their total compensation.

About Squarespace

Squarespace is a leading all-in-one website building and ecommerce platform that enables millions to build a brand and transact with their customers in an impactful and beautiful online presence. Our products allow anyone at any stage of their journey to manage their projects and businesses through websites, domains, ecommerce, marketing tools, and scheduling, along with tools for managing a social media presence with Unfold and hospitality business management through Tock. Squarespace democratizes access to outstanding design, helping our customers in approximately 200 countries and territories maintain consistent branding across all digital touchpoints to stand out online. Our team of more than 1,400 is headquartered in bustling New York City, with offices in Dublin, Ireland, Aveiro, Portugal (coming soon!) and coworking spaces in the UK