Event Operations, Coordinator

The NFL Live Event Operations team is seeking a highly motivated and experienced individual for a full-time Coordinator position. The ideal candidate will have a proven background in live event operations, venue/stadium management, and logistical planning. This role will primarily support NFL marquee events, including the Super Bowl, and assist with other key League events such as Hall of Fame, Draft, and the International Series Games. The successful candidate will possess comprehensive knowledge of large-scale event execution and vendor management.

Additionally, the individual must demonstrate a strong work ethic, a positive attitude, and a commitment to achieving results in a fast paced environment. The role requires exceptional organizational skills, technical proficiency, and the ability to create visually compelling and impactful presentations. This position is based in New York City and will require travel. 

Responsibilities

• Support planning and execution of the NFL’s major events including but not limited to, master site planning and execution, venue and facility management, vendor management, production, budget management, site operations, transportation, wayfinding and logistical planning and execution. 
• Work in operational capacity onsite at tentpole and other events in variety of roles. 
• Build long and short-term event timelines, establishing deadlines and managing progress working cross-organizationally. 
• Set up cross collaboration meetings and manage needs of internal NFL departments at Events including but not limited to Sponsorship, Consumer Products, PR/Communications, NFL Security, Football Operations, Broadcast & Media Operations and NFL Creative. 
• Handle assigned projects from start to finish ensuring all appropriate parties are kept up to speed on progress and deadlines are met. 
• Support on planning documents and support onsite meetings, walkthroughs including planning trip dashboards, hotel/meeting space set-ups, A/V, IT, food and beverage, meeting scheduling & transportation as directed 
• Attend and/or conduct meetings and walkthroughs on behalf of members of the events department. 
• Provide administrative support including meeting scheduling, note taking, managing follow ups. 
• Work with events team to build effective and clear presentations across events and projects. 
• Participate in After Action Reporting process, collect data and turn into outward facing reports. 
• Lead teams of people remotely or onsite at events. 
• Develop production schedules and manage distribution lists 
• Assist and develop budgets, invoicing, billing and contract tracking/management for events. 
• Conduct research on venues, vendors, logistics and technology, as needed. 
• Work with local Host Committees on recruitment, training and management of volunteers across tentpole events. 
• Identify and drive new opportunity/innovation across NFL portfolio of events to increase revenue and evolve event experience. 
• Support internal RFP process year-over-year pertaining to third party vendors at tentpole events. 
• Support events team on managing outside vendors and agencies as needed. 

Required Qualifications

• Bachelor’s degree 
• 3-5 years of experience  
• Demonstrated ability to effectively interact with people of diverse backgrounds and variety of levels inside and outside of the organization. 
• Strong work ethic 
• Ability to work long hours, nights/weekends, as needed. 
• Excellent organizational, interpersonal, and administrative skills. 
• Service oriented style with professional presentations skills. 
• Ability to improve the bottom line. 
• Clear concise written and verbal communication skills. 
• Effective in providing exceptional customer service. 
• Ability to oversee and motivate support staff. 
• Must be able to travel domestically and internationally. 
• Ability to manage multiple projects simultaneously in a fast-paced environment. 
• Positive energy 
• Entrepreneurial spirit 

Preferred Qualifications:  

• Experience in stadium operations
• International stadium work experience  

Other Key Attributes / Characteristics

• Ability to think pivot quickly and problem solve in real time 
• Works well with others 

Physical Demands 

• This is a live event production role and, at times, will require physicality.  This could involve lifting, moving heavy objects, extended periods outdoors in inclement weather, long hours of p