Global Procurement Operations Analyst

Overview

We are currently looking for a dedicated highly motivated individual to join a dynamic and fast-paced organization. If you are someone who’s looking to bring innovation, contribute ideas and play a part in building a world class global procurement organization we would like to talk to you.

 

A successful candidate will be adept at analyzing data and developing insights.  As the Global Procurement Operations Analyst will work on several different initiatives simultaneously, this individual will need to demonstrate strong personal organizational skills and the ability to manage competing priorities.  The preferred candidate should have strong analytical, communication, and personal organizational skills to support the Global Procurement group. 

 

The position will be a centralized resource responsible for supporting general Procurement operations (both Indirect and Direct), with emphasis on analytics, reporting/metrics, Procurement team enablement, and Ariba Support of the Sourcing and Contracts modules.  The main purpose of the Procurement Operations Analyst is to support the development, implementation, and continuous improvement of Procurement-related tools, metrics, policies, training, and knowledge management. 

 

The Analyst will need to work closely with other Procurement team members to help enhance the effectiveness and capabilities of the Global Procurement department.  This role will be accountable for Procurement performance tracking and provide data analysis that will form the basis for decision-making.  The position will frequently work with individuals from multiple functions, with particularly strong ties to Finance.  Strong relationship skills and the ability to connect with all levels will help this person to be successful in the role.

Responsibilities

• Ariba Contracts Module

• Assist in the development and maintenance of the Contract Management & Vendor Management process.
• Understand and interpret contract terms and assists in ensuring that contracts adhere to legal and commercial guidelines and standards
• Lead electronic document execution via SAP Ariba and DocuSign to authorized signatories across the business and assist in the maintenance of the contract repository.
• Continuously update new contract data and information in Ariba or other procurement systems, or remediate existing contract data as required
• Draft and publish supplier communications to suppliers and the internal partners.

• Spend Visibility & Analytics

• Master use of Spend Visibility tools such as PowerBI and Spend Analytics Module from SAP
• Produce monthly metrics package for Global Procurement (i.e., both indirect and direct portions)
• Run, analyze, and distribute weekly Ariba reporting for Sourcing and Contracts workspaces.
• Use other tools such as Smartsheet for analytical purposes including inflation tracking.
• Review supplier-provided reporting and spend visibility output to evaluate compliance with preferred suppliers and identify potential sourcing opportunities.
• Aid in the development of KPI based contracting and in the KPI tracking.
• Develop both standardized and custom analytics tools, dashboards, and reports.
• Analyze data and provide important visualization and dashboards that clearly communicates complex data in a simple form to non-technical audience

• Performance Measurement

• Ensure timely and accurate completion of pipeline tracker by Commodity Managers
• Track performance of the Procurement team against established metrics
• Maintain and continuously enhance central dashboard used to track Procurement value, including progress relative to targets
• Collaborate with Finance to verify budgetary impact of value attainment efforts and facilitate related tracking and reporting

• Assist in RFx Processes for Global Procurement
• Collaborate with Procurement team members to streamline and assist in various RFx events.
• Provide updates (via trackers, emails, etc.) to key partners through RFx events.
• Create documentation, pricing comparison, and other files as needed for internal team members and/or site review.
• Training & Education
• Assist in developing training materials and conducting training sessions
• Support distribution of education materials
• Gather feedback to evaluate and improve effectiveness of training
• Assist in development and roll-out of Procurement intranet site
• Knowledge Management
• Support Procurement tools and templates and intellectual capital, with an interest in advancing the team’s resources and knowledge base
• Document and communicate inform