Office Services Assistant

Title: Office Services Assistant

Role Title: Administrative and Office Specialist II/19012

Hiring Range: $28,759-$32,000

Pay Band: 2

Agency: Virginia Department of Health

Location: WEST PIEDMONT-FRANKLIN

Agency Website: https://www.vdh.virginia.gov/

Recruitment Type: General Public - G

Job Duties

Performs multiple office support tasks which are well defined and are carried out
within well-established guidelines and procedures. Characteristic activities include:
Word processing, data entry and proofreading; creates and maintains files; retrieves
records; compiles data; performs or verifies calculations; greets visitors and directs to
appropriate official; answers telephone and conveys messages; schedules
appointments; provides general information such as office hours and location; opens
and distributes mail; posts outgoing correspondence and bulk mailings; maintains
directories, manuals, bulletin boards. May make preliminary eligibility
determinations, explains basic procedures, refers clients/patients to appropriate
official; collects fees.

The Virginia Department of Health offers 12 paid holidays, medical, dental, vision and life insurance, retirement plans (including 401a Cash Match and 457 Deferred Compensation Plan) as well as sick, family/personal, and annual leave. 

Minimum Qualifications

• Ability to use clear and appropriate communication skills providing
information to varying audiences/customers
• Experience working in an office setting
• General knowledge of and experience with basic computer processing and
data entry skills
• Ability to prioritize tasks and organize time efficiently

Additional Considerations

n/a

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Employment is contingent upon satisfactory results of a state and federal criminal history background check and the Department of Social Service’s Child Abuse and Neglect Central Registry check, U.S. HHSIG Exclusion List check, employment reference check and E-Verify. Other financial, credit, driving, background checks or completion of Statement of Economic Interests may be required for certain positions. VDH accepts only on-line applications. Faxed, mailed, or e-mailed applications will not be considered. Applications are accepted until 11:55 p.m. on the job closing date. Applications and/or resumes should include relevant work history which indicates your qualifications for this position. It is the policy of the Commonwealth and VDH that all aspects of human resource management be conducted without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists); sex; color; national origin; religion; sexual orientation; gender identity or expression; age; veteran status; political affiliation; disability; genetic information; and pregnancy, childbirth, or related medical conditions. VDH employees have a shared Code of Ethics, which can be found in the bottom banner of our website: www.vdh.virginia.gov. If you have been affected by DHRM Policy 1.30 layoff and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card), you must submit the card before the closing date for this position. The Card may be submitted with the state application as an attachment. As a V3 (Virginia Values Veterans) employer VDH Welcomes Veterans to apply! Supplemental Questions: You may be required to respond to position-specific questions at the end of this application. This information will help us evaluate your credentials and qualifications for the job. Failure to respond to any questions may disqualify you from further consideration

Contact Information

Name: Cortez Jackson

Phone: n/a

Email: cortez.jackson@Vdh.virginia.gov

 

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (former