Switchboard - Office Assistant

Company Description

As one of the world’s largest fashion retailers H&M offers numerous career opportunities. 

We are looking for enthusiasts of fashion who are creative thinkers and ready to bring a lot of passion and ownership to everyday business life in the position of Switchboard - Office Assistant.

Job Description

As Switchboard Office Assistant you provide support in order to ensure arrangements for business travel and meetings. You are responsible also for tasks in connection to administration.

WHAT YOU DO:

• Assist all travelers (outgoing/incoming) with international business travel or home leave travel in cooperation with travel agency
• Take care of invoice management  
• Provide accommodation, train/flight tickets and taxi transfers in connection to H&M stores openings/rebuilding 
• Organize or support relevant roles in arrangement of office events for H&M employees
• Liaise with office building administration, cleaning team supervisor and IT department
• Provide support in order to ensure that our guests and employees are assisted in a timely and efficient manner (in person and over the telephone)
• Order and control office supplies – both stationary and food/catering 
• Ensure documentation workflow 
• Update colleagues about new office routines and create internal information flow about changes

Qualifications

HOW YOU DO:

We believe your qualities include:

• Creative thinking with focus on solutions
• Outgoing and goal-driven personality
• Fluent in Polish & English – both spoken and written
• Ambitious team player thinking out of the box
• Accountability and readiness to take ownership for personal task 
• Strong organizational and analytical skills
• Strategic thinking with positive approach
• Experience in dynamic work environment 
• Good computer skills (MS Office)

Your Leadership Skills

• You have a positive growth mindset,
• You are inspired by challenges,
• You love learning,
• You truly believe that resilience is essential for great accomplishment.

Additional Information

Our offer:

• Meaningful work in one of the largest and best-performing global fashion brands
• Stable employment contract in an international company with a unique culture
• A fixed 25% discount on purchases in H&M for you and one member of your family
• Private health insurance
• Sport card
• Referral program for external colleagues joining:
• Regular development based on feedback from your manager and colleagues
• Extensive internal training and onboarding program
• Possibility of growing within the company (over 70% of our recruitment processes are internal)
• Access to foreign languages courses (e.g., English, Spanish, German languages)

…& more 

Sounds interesting? Here’s your chance for a career out of the ordinary! 

This is a full-time job, base in Warsaw. 

If you want to join our exciting journey and this fantastic team, please upload your resume (in English) by 15.10.2023.

For more information about the company, please visit https://career.hm.com/content/hmcareer/pl_pl.html

H&M is committed to creating a Diverse & Inclusive environment and we are actively looking for candidates irrespective of race, gender, gender identity, sexual orientation, ethnicity, religion, national origin, disability or age.