Administrative Assistant

Requisition ID: 90771 

Job Category: Administration/Support 

Location: Tampa, FL, United States 
 

Join a company that is passionately committed to the pursuit of a better world through positive change. With more than 65 years of business and technical expertise in mining, energy, and infrastructure, our 10,000 colleagues in 150 countries tirelessly work toward bettering the industries in which we operate. With practical solutions that are safe, innovative and sustainable, we think globally while acting locally. Are you looking for an opportunity to join a diverse group of professionals who are committed to remaining exceptional? We look forward to hearing from you.

 

As part of our Shared Services group, comprised of Finance, Marketing, Communications, Human Resources, Commercial, Legal and Facilities, we support the business achieve their goals through a range of strong technical capabilities. We ensure delivery of services through the skills of our people, methodologies, and systems.
 

 

Hatch is seeking an Administrative Assistant in Tampa, FL to perform a wide variety of administrative support functions; apply detailed program knowledge in developing and/or maintaining program records systems and/or in collecting information, preparing reports and providing liaison between management, other organizational units, and external customers.

 

Principle Duties and Responsibilities:

• Responsibility for all front door activities, receiving and processing deliveries, etc.
• Answers phone and takes messages/checks voicemail.
• Maintain office supplies inventory by checking inventory levels, anticipating needed supplies, ordering supplies, and verifying receipt of supplies.
• Ensure operation of office equipment by scheduling preventive maintenance, calling for equipment repairs, and maintaining equipment supplies inventories.
• Oversees the processing of outgoing packages and project related shipments, ensuring timely delivery.
• Responsible for scheduling meetings.
• Assures work is performed in a safe and professional manner by following established safety, operating, and emergency response procedures.
• Prepares and submits expense reports when needed.
• Plans company events such as social activities, dinners, and lunches as required.
• Responsible for the organization and set-up and oversight of meetings or activities until completed.
• Perform administrative functions such as document formatting, invoicing, filing. data entry etc.

 

Knowledge/Skill/Ability Requirements:

• Associates Degree in Business Administration or related field
• Highly proficient with Microsoft Office (Word, Excel, PowerPoint, Etc.).
• Excellent communication skills and professional demeanor.
• Ability to think independently in a professional setting.
• Ability to balance various tasks and responsibilities simultaneously.
• Excellent resourcefulness and ability to work independently with minimal supervision.

 

Reports to the Tampa Office Manager

 

Why join us?

 

• Work with great people to make a difference
• Collaborate on exciting projects to develop innovative solutions
• Top employer

What we offer you?

 

• Flexible work environment
• Long term career development
• Think globally, work locally

 

Don't meet every single requirement? You don't need to. At Hatch, we are building a diverse, inclusive workplace that fosters innovation. If you're interested in this role, we encourage you to apply even if your past experiences don't perfectly align with the skills we've listed.

 

We're committed to fostering a workforce that reflects the diversity of the communities in which we operate and serve. Hatch is an Equal Opportunity Employer that considers applicants without regard to age, race, color, national origin, citizenship, religion, creed, gender, sexual orientation, marital status, disability, veteran, or any other protected status. If you have any accommodation requirements, please let us know. We'll do our best to meet your needs in accordance with applicable local legislation.