Senior Workplace Coordinator

Senior Workplace Coordinator

In this role, you will work in the San Francisco office 3-5 days per week and help bring to life programs that connect our employees to CircleCI’s values so everyone feels welcomed, valued, and supported in order to deliver their best work. You will provide support in the design and build of a working environment that focuses on innovation, collaboration and an enjoyable employee experience.

Additionally, you will be partnered with a team of international People Generalists to help foster continued employee engagement around our North America People Programs and report to the Senior Manager, People Programs and Compliance.

What you’ll do:

• Act as San Francisco Office ambassador for all employees and guests.
• Create and distribute SF Office badges with assistance from IT
• Manage remote office access and global WeWork Passes
• Handle vendor relationships for the SF office (snacks, meals, janitorial, etc) & remote support for Global locations
• Maintain and cultivate internal culture by working closely with the Comms, Marketing, IT, EA and People teams
• Coordinate the CircleCI Snack & Beverage Program
• Lead communications for all building repairs & maintenance
• Maintain office supply inventory and stocking office
• Distribute and scan incoming mail and ship CircleCI items and materials
• Run CircleCI “Meet & Eat” meal program and assist employees
• Update and maintain Workplace Confluence pages and Workplace Calendar
• Support the Workplace team with all future builds and office renovations
• Internal Event Assistance - Work across teams to help execute internal events like Call Hands or team Happy Hours and ensure there is global alignment throughout offices
• Lead employee and vendor building access and respond to workplace support tickets and providing workplace support throughout the office
• Craft Health and Safety program
• Assist IT team in maintaining Zoom Rooms

What we're looking for:

• Minimum 3+ years experience in Workplace/Office Management. Multi-site, remote management experience is an advantage.
• Strong written and verbal communicator, comfortable interacting with all levels of employees, management, and third-party vendors
• Demonstrated project management skills
• Experienced and comfortable with Gmail, Slack, Gsuite, Excel and Mac computers
• Customer-service mentality
• Organized multi-tasker who thrives in a hybrid workplace environment
• You love helping others and are willing to pitch in whenever and wherever you are needed

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

About CircleCI

CircleCI is the world’s largest shared continuous integration/continuous delivery (CI/CD) platform, and the hub where code moves from idea to delivery. As one of the most-used DevOps tools - processing more than 1 million builds a day - CircleCI has unique access to data on how engineering teams work, and how their code runs. Companies like Spotify, Coinbase, and BuzzFeed use us to improve engineering team productivity, release better products, and get to market faster.

Founded in 2011 and headquartered in downtown San Francisco with a global, remote workforce, CircleCI is venture-backed by Base10, Greenspring Associates, Eleven Prime, IVP, Sapphire Ventures, Top Tier Capital Partners, Baseline Ventures, Threshold Ventures, Scale Venture Partners, Owl Rock Capital, Next Equity Partners, Heavybit and Harrison Metal Capital.

CircleCI is an Equal Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law.

 

CA Salary Range: "$77,000-$96,000"