Timecards Administrative Assistant

Position: Timecards Administrative Assistant

Location: Andover, MA

Pay: Hourly

What you’ll do:

Timecard & Expenses Processing:

·       Work as part of a team in the reviewing & tracking of contractor invoices, expenses reports and timesheets.

·       Proactively communicating with consultants via email and phone regarding pending items.

·       Point of contact for payment inquiries.

·       Provide system support troubleshooting with timecard entries and timecard approvals.

·       Obtain timesheets from online systems, review for accuracy/approval and upload into system.

·       Text weekly payroll reminders using texting program.

·       Send applicable reporting to our business partners as necessary.

·       Track & communicate missing items.

·       Answer questions from contractors regarding payments or timesheets.

·       Send welcome emails to contractors beginning a new assignment.

·       Cross train within operations department to provide additional support as needed.

Experience and skills you’ll need:

• High School diploma required

• One-year administrative support, preferred

• Strong telephone and verbal communication skills

• Ability to multi-task

• Meticulous attention to detail

• Prior customer service

• Time management Skills

• Ability to learn quickly and adapt to changes within the organization

• Strong computer skills, including knowledge of all Microsoft Office applications and the ability to adapt to new computer programs

• Desire to be a team player and work as part of a group

Benefits and perks:

·       Medical, dental and vision coverage

·       401K Retirement savings plan

·       Three weeks of paid time off

·       Work-Life balance

·       Future leadership opportunities in a growing company

·       Quarterly off-site team events

• Volunteer opportunities

• Casual work environment

• Employee referral bonus program

Requirements

Experience and skills you’ll need:

• High School diploma required

• One-year administrative support, preferred

• Strong telephone and verbal communication skills

• Ability to multi-task

• Meticulous attention to detail

• Prior customer service

• Time management Skills

• Ability to learn quickly and adapt to changes within the organization

• Strong computer skills, including knowledge of all Microsoft Office applications and the ability to adapt to new computer programs

• Desire to be a team player and work as part of a group