Workplace Experience Coordinator (Part-Time)

Coupa makes companies operate smarter and grow faster. Our leading AI-driven platform connects and optimizes sourcing, purchasing, supply chains, and financial management. More than 3,000 global organizations large and small trust Coupa to transform operating margins, increase efficiencies and growth, optimize cash, and reduce risk.
We need someone who is going to be the face and first point of contact for Coupa in our Foster City office. Someone to successfully run the office, work with colleagues and visitors to make the days when they are based in the office be as successful as possible.If you have the smile and the chat combined with the organizational skills that running an office of many people needs then we would love to talk with you and tell you why we are the most exciting company to be working for not just in Ann Arbor but globally.

What you will do:

• Work in collaboration with the Senior Workplace Manager to cultivate a productive and welcoming work environment
• Be responsible for the reception area including flowers/plants, reading collateral etc. and presenting the first impression of Coupa with fun and professionalism and oversee the smooth day-to-day running of the office
• Meeting and greeting visitors, employees, clients and creating a welcoming environment in Coupa’s Foster City office
• Collect, process, scan, and distribute all incoming mail
• Vendor and Events management including (office events, lunches via Fooda, communication to vendors)
• Coordinate and support internal and external office events including training, company all hands, party events etc.
• Correspond daily with external parties, prospects, partners, and vendors
• Administrator of security system (VERKADA)
• Support the Senior Manager of Workplace in overseeing the safety and security process for the office e.g Fire Warden, Safety Officer, Emergency Response, etc.
• Other duties as assigned

What you will bring to Coupa:

• Experience on the front desk in a fast-paced, high-growth environment
• Strong knowledge of Microsoft Office and/or G-suite
• You have a great eye for people and always greet people with a friendly smile and chat
• You’ll be doing a lot of ordering so experience of using procurement software would be great (and if it’s Coupa Pay all the better!)
• The ability to work collaboratively with your team and on your own
• The ability to make decisions
• You will be excited by process improvement and always looking for ways to improve the working environment
• You will want to work in the office!

The estimated pay range for this role is as follows:
•Based in Bay Area, California: $68,000 - $80,000
The successful candidate’s starting salary will be determined based on permissible, non-discriminatory factors such as skills, experience, and geographic location within the state.
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At Coupa, we’re building a great company that is laser-focused on three core values: ensuring customer success with an obsessive and unwavering commitment to making customers successful, focusing on results with a relentless focus on delivering results through innovation and having a bias for action, and striving for excellence with our commitment to a collaborative environment infused with professionalism, integrity, passion, and accountability.
At Coupa, we have a solid and innovative team dedicated to improving the spend management processes of today's dynamic businesses. We celebrate diversity and recognize its value to our customers and employees. Coupa is proud to be an equal-opportunity workplace and affirmative-action employer. Learn more about our commitment to fostering diversity, equity and inclusion at Coupa here. All qualified applicants will receive consideration for employment regardless of age, race, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, veteran status, or any other applicable status protected by state or local law. 
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