Legal Executive Assistant

Why Work For Us?

• Great Pay - opportunity to participate in AAA discretionary annual incentive plan or other incentive plans depending upon position
• 401k Matching – $1 for $1 company match up to 6% of eligible earnings per pay period
• Benefits – Medical, Dental, Vision, wellness program and more!
• Paid Holidays
• Paid Time Off – Team Members accrue paid time off monthly. Depending on position, an additional 24 hours per year are earmarked for volunteer activities.
• Collaborative Environment – AAA will value your contribution to providing exceptional service to our members
• Free AAA Classic Membership
• AAA Product Discounts
• Tuition Reimbursement Program

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At AAA, our Team Members strive to deliver amazing service and help our Members outsmart life’s roadblocks. We believe everything you do outside of work adds to who you are at work.

Summary:

Provides executive administrative support to one or more senior executive who oversee multiple departments within the same division.

Essential Functions

• Strong management of scheduling all internal and external meetings, travel plans, conference calls and day to day activities for senior executive(s).  
• Must be able to be discrete while performing confidential secretarial functions including preparing confidential correspondence, reports and other complex documents.
• Requires continuous use of technical and business vocabulary and a detailed knowledge of company operations, organizational procedures, and resources.
• Writes correspondence on behalf of the senior executive(s). Responds to external correspondence.
• Types memos, purchase requisitions, payment requests and other department forms and documents.
• Organizes programs, events, meetings or conferences by arranging facilities and caterers, issuing information or invitations, negotiating vendor contracts and controlling event budget.
• Conducts budget, general ledger reconciliation duties, prepares reports and financial data.
• Reconciles corporate credit card account(s) and prepares expense reports..

Knowledge/Skills/Abilities

• Strong skills in developing effective relationships, communication skills, managing expectations in a fast paced organization
• Strong interpersonal, organizational and communication skills are required, with the ability to partner with managers at all levels in multiple divisions
• Acts independently and demonstrates effective conflict resolution skills in developing recommendations and solutions to solve complex issues in an effort to anticipate senior executive(s) needs
• Highly proficient written and verbal communication skills required
• Expert in Microsoft Excel and PowerPoint system applications
• Bilingual communication skills (preferred)

Education & Experience / Licenses & Certification

• 8+ years of executive assistant experience to senior level executives in a mid-to large company
• 6 years in a corporate environment at a senior leadership level
• BS/BA Degree or some college coursework (preferred)
• 2 years in a supervisory role (preferred)
• Experience as an Executive Assistant or Legal Assistant in a law firm or corporate legal department (preferred)

Work Environment/Physical Requirements

• Works in an office environment sitting at a desk, table or computer workstation for extended periods of time. 
• May travel by car, plane or other form of transportation to attend business meetings or conferences.
• Approximately 50-80 percent of the time spent on the job involves the use of a personal computer.

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We target between minimum and midpoint of the range, and all offers are subject to a fair pay analysis - Compensation Range: Min: $72,253.00 - Mid: $90,315.00- Max: $108,379.00

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