Project Administrative Assistant

ABOUT THE TEPA COMPANIES

Established in 2005 and owned by the Paskenta Band of Nomlaki Indians, The Tepa Companies deliver comprehensive and sustainable solutions to federal, state, local, and private-sector clients throughout the United States. The tribally owned companies work independently and collaboratively to provide wide-ranging construction, engineering, environmental, industrial, staffing, and technology services.

When you join Tepa Companies, you have the opportunity to expand your entrepreneurial skill set while growing professionally alongside the best in the industry. You will have the opportunity to impact your team, the organization as a whole, and subsequently, our Tribe. 

We seek out top talent to provide the best services for our clients. We focus on being a responsible company for our employees and their families by creating a culture that reflects our core values and offering competitive pay and benefits package. Our benefits package includes comprehensive medical, dental, vision, generous paid time off and holidays, 401(k) plan with company match, life insurance, flexible spending and health savings account, mental health support and resources, short and long-term disability, and tuition reimbursement.

LOCATION: This is a hybrid position requiring regular in-office presence in Kansas City, MO.

ABOUT THE JOB

The Tepa Companies are seeking a Project Administrative Assistant (PAA) provides support to project management and field teams.  The PAA conducts daily administrative tasks and provides administrative support to the construction site project-based team. The PAA provides efficient and effective support directly to the field and will be the primary point of contact for field and office staff regarding subcontractor employee hours and labor classifications, as well as coordinating intra-office communication and streamlining administrative procedures. 

Job Functions:

• Creates and maintains project files. 
• Tracks subcontractor paperwork (including but not limited to: subcontracts, insurance, payroll, and pay applications). 
• Monitors project budgets to ensure resources are used efficiently and report back to management with concerns.
• Performs cost analysis and provides recommendations and elevates issues to management.
• Track progress on projects and communicate with team members about issues that arise.
• Assist with general inquiries from field staff.
• Ensures accounting has necessary contract documents for project maintenance and payments.
• Tracks and submits expense reports for management and field teams.
• Prepare and distribute reports to management.
• Organizes and monitors schedules to ensure deadlines are met.
• Coordinates efforts within the team and with outside vendors efficiently.
• Conducts general clerical duties as required (typing, filing, meetings, etc.). Prepare memos, forms, and letters as needed.
• Files electronic and hard copy documents.
• Submits and tracks business licenses.

WHAT WE’RE LOOKING FOR

• High school or General Education Diploma
• 3 years of project support experience
• Intermediate proficiency in Microsoft Word, Excel, and Outlook
• Intermediate proficiency in organization and prioritization
• Intermediate proficiency in oral and written communication

Equal Opportunity Employer/Veterans