Legal Secretary

Legal Secretary

(Irvine, Full-time, Hybrid)

Fisher Phillips, a premier international labor and employment law firm, is seeking a skilled and experienced Legal Secretary to join our team. In this essential role, you will help ensure the smooth operation of our services, directly supporting our attorneys in delivering exceptional client service and upholding our commitment to excellence.

Key Responsibilities

• Document Preparation: Prepare and meticulously format legal documents, including briefs, pleadings, and correspondence, ensuring compliance with court and firm standards.
• Court Filings: File state and federal court filings with precision, both electronically and traditionally, ensuring all documents are submitted correctly and on time.
• Client/Matter Management: Prepare and process new client/matter requests.
• Document Management: Regularly update and maintain client files electronically within the firm's document management system, ensuring all information is current and accessible.
• Docketing: Maintain attorney calendars through Milana and Outlook (i.e. scheduling appointments, calendaring due dates, etc.).
• Meeting and Travel Coordination: Arrange meetings and conference calls; may order meals and equipment as requested. Coordinate travel arrangements for assigned attorneys.
• Timekeeping, Billing, and Expense Reimbursements: enter and review timekeeper entries, applying correct litigation codes as necessary, and prepare expense reimbursement requests in a timely manner.
• Vendor Management: Review and ensure accuracy of vendor invoices; prepare accurate check requests and timely submit invoices for payment to client or accounting.
• Overflow and Backup Support: Provide assistance to paralegals, attorneys, and visitors, ensuring smooth operations in the absence of assigned secretaries.

Requirements

• Accurately format documents according to firm standards, including table of contents and authorities.
• Experience with state and federal court filings, both manual and electronic.
• Excellent verbal and written communication skills.
• Proficient in MS Outlook, Word, Excel, PowerPoint, and office equipment; experience with iManage a plus or similar document management systems, Milana (or similar docketing system), Acrobat, Best Authority and ALN Forms.
• Aderant Expert Time is also a plus.
• High school diploma or GED required (college degree is preferred, but not required).
• Five years of experience as a legal secretary required; labor and employment experience is preferred, but not required.

The statements in this position description are not necessarily all-inclusive. Additional duties and responsibilities may be assigned, and requirements may vary from time to time.

Qualified applications with arrest or conviction records will be considered for employment in accordance with both the FCO and the California Fair Chance Act (FCA).

In accordance with California’s amended labor code as stated in Senate