Executive Administrative Assistant (NCB) - TS/SCI Required

Overview

LMI is dedicated exclusively to advancing the management of the government. LMI is a consultancy dedicated to improving the business of government, drawing from deep expertise in advanced analytics, digital services, logistics, and management advisory services. Established in 1961, LMI is a trusted third party to federal civilian and defense agencies, free of commercial and political bias. We believe government can make a difference, and we seek talented, hardworking people who share that conviction.

 

LMI seeks an Senior Executive Administrative Assistant to support our federal customer in Arlington, VA.

 

LMI offers a generous compensation package with excellent benefits that start the first day of employment.

Responsibilities

• Facilitate daily office operations (e.g., scheduling and coordinating meetings, calendar management, and general office logistics).
• Provide calendar management for SES level personnel to include setting up MS Teams and government Zoom meetings.
• Attend and participate in meetings, take meeting notes, record taskers and actions, and update the staff when necessary.
• Route correspondence throughout OUSD(A&S) and OSD.
• Assign action tasking in CATMS to the appropriate organization/office/individual. Close out taskings in CATMS and uploaded official documents. Archive CATMS packages as required by regulation.
• Coordinate with team members to perform as their backup when required. Provide CATMS training, when requested, to subordinate offices, and individuals.
• Review incoming and outgoing correspondence, including presentations, briefings, and reports; check for formatting, proofread, and edit as necessary; prepare documents for signature and ensure proper routing through the staff.
• Edit correspondence documents, route documents through tasking system for approval.
• Manage, route, and store documents in accordance with OSD records management regulations and procedures.
• Update rosters, calendar invites, and address lists, and schedule new employee meet-and-greets with the team’s leadership
• Manage onboarding of new employees to include military, civilian, and contractors
• Gather forms, assist with training, provide information pertaining to creation requests for network access accounts, ensure equipment is issued, and assist with workspace and laptop set-up.
• Manage multiple assignments from multiple people in busy work environment.

Qualifications

• Top Secret with SCI eligibility is required
• 5+ years of experience supporting senior DoD leadership
• Experience supporting a DASD, ASD, or USD level personnel preferred
• Bachelor’s degree preferred
• Excellent written, oral, and interpersonal communication skills.
• Prior experience providing administrative support to senior DoD leadership
• Excellent organizational skills, ability to establish and maintain working relationships with internal and external staff members, and the ability to work independently and take a proactive role
• Flexibility and ability to prioritize tasks according to senior staff requirements.
• Proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and SharePoint
• A true team player who maintains a positive attitude in a dynamic environment
• High energy, enthusiasm, tact, ability to interact effectively with senior executives from Government and industry as well as Pentagon staff members.
• Ability to create and foster a cooperative work environment.
• Self-directed, detail oriented in completing assigned tasks, able to adapt to changing work efforts and manage impact of shifting priorities.

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EEO Statement

LMI is an Equal Opportunity Employer-all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.