Executive Assistant

Title: Executive Assistant

State Role Title: Admin and Office Spec III

Hiring Range: $20.00 - $25.00

Pay Band: UG

Agency: Dept of Med Assistance Svcs

Location: Dept of Medical Asst Services

Agency Website: www.dmas.virginia.gov

Recruitment Type: General Public - G

Job Duties

The Department of Medical Assistance Services (DMAS) is excited to offer a competitive opportunity to serve as the Executive Assistant in the Human Capital Division.

Job responsibilities will include, but are not limited to:

The Human Capital and Development (HCD) Executive Assistant provides high-level administrative and operational support to the HCD Division Director and division senior leadership, serving as a critical partner in ensuring the smooth and efficient functioning of the division.

This role is responsible for managing complex calendars, coordinating and managing divisional projects, preparing and reviewing reports, facilitating divisional communications, assisting with the organization and updating of divisional policies and procedures, and serving as a liaison between the Division Director, internal staff, and external stakeholders.

The Executive Assistant ensures accuracy, timeliness, and professionalism in all work while maintaining confidentiality and exercising sound judgment.

The position you are applying for is an Hourly/Wage position. Hourly (wage) employees may not work more than an average of 29 hours a week and cannot exceed 1500 hours during their employment year. This position does not include health insurance, retirement or leave. 

Located in beautiful Central Virginia, the Richmond area puts you just 2 hours from the Blue Ridge Mountains, Virginia Beach and Washington DC. To learn more about the Richmond, VA area visit: https://www.virginia.org/

The Department of Medical Assistance Services (DMAS) is working to improve the health and well-being of Virginians through access to high quality health care coverage.

DMAS wants talented individuals who can align their experience with the mission of the agency and its core values – service, collaboration, trust, problem solving and adaptability.

At the Department of Medical Assistance Services (DMAS) we encourage and promote that you Come as you are | Become who you want to be | That is our promise.

Minimum Qualifications

Competitive candidates will meet these minimum qualifications:

Knowledge/Experience of specific programs and/or operations in an administration or executive assistant role, preferably in human resources or public sector environment.

Knowledge/Experience of technical/system aspects of the position.

Knowledge/Experience of procedures/processes of the position.

Knowledge/Experience of program development/planning/implementation.

Knowledge/Experience of systems/programs/computer software.

Knowledge/Experience interpretation and application of federal, state laws/regulations.

Experience in meeting deadlines.

Experience with internal/external stakeholder.

Experience in handling confidential information.

Additional Considerations

Competitive candidates should meet these additional considerations:

Experience with project management tools.

Experience with managing multiple projects and priorities simultaneously under tight timeframes.

SHRM or other HR certification.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

The Virginia Department of Medical Assistance Services (DMAS) does not offer employment-based Sponsorship. Selected candidates will have their work authorization completed using the E‐Verify Program.

The Department of Medical Assistance Services (DMAS) is an Executive Branch agency that will adhere to all policies and procedures, to include the Commonwealth’s Department of Human Resource Management Policy 1.61 Teleworking. This position could be expected to work in the office as driven by business needs.

This position requires a fingerprint based Criminal History Background Check, Education Checks if applicable, Work History Verification with references.

If you wish to apply for a jo