16181 - Fiscal Assistant

Salary Range: $46,441 - $74,769  FLSA Status: Nonexempt

Essential Functions: 
The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.
 

Monitors department expenditures and account balances; monitors account transactions and fees; 
balances and reconciles financial records and accounts; records and maintains financial 
transactions; records and maintains department financial transactions; and prepares budget 
amendments and journal entries; and prepares, maintains and submits related records and reports.
 

Assists in the preparation of grant applications; coordinates the compiling of required information, 
statistical data, and documentation; maintains and monitors grant records, timelines, and grant funded projects; coordinates with the finance department to ensure required matching funds are 
budgeted and appropriate cost centers are established for accounting and other record keeping 
purposes; submits documents required for grant reimbursement; and makes recommendations 
regarding funding sources, individual grant projects and grant expenditures.
 

Assists in the preparation of bid documents for department equipment and supplies; prepares detail 
specifications for items submitted for open bid; reviews Request for Information (RFI), Request 
for Quotation (RFQ), Request for Proposal (RFP) and Invitation to Bid (ITB); verifies accuracy 
and completeness; and makes corrections and changes as needed.
 

Prepares purchase requisitions for goods and services; maintains files of purchases made for each 
fiscal year; monitors purchasing cycle to ensure purchase orders are received and invoices are paid 
promptly; and prepares and submits encumbrance cancellation forms as needed; and maintains all 
related documentation.
 

Monitors department use of County purchasing cards; reconciles purchase card transactions; 
reviews purchase allocations to ensure department expenditures are appropriated correctly; 
prepares purchase card transaction log; and maintains records and receipts of all departmental 
purchase card transactions.
 

Processes training and travel requests and related reports; prepares training/travel requests; posts expense reports into accounting systems; verifies training/travel approval and authorization; verifies and processes employee training registration payments; monitors expenditures to ensure compliance with budget; and maintains related documentation.
 

Performs other administrative and fiscal duties; prepares the payroll and payroll reports; schedules 
meetings and vendor presentations; and assists department as necessary with various reports, 
presentations and special projects.
 

Provides documentation, records, or other assistance to internal/external auditors as required.
 

Minimum Qualifications:
Associate degree in Accounting, Business or related field required; two years of experience in 
accounts payable, accounts receivable or related field; or any equivalent combination of education, 
training, and experience which provides the requisite knowledge, skills, and abilities for this job.
 

Specific License or Certification Required: Must possess and maintain a valid Georgia driver’s license.