Site Administrative Assistant

Requisition ID: 291040 

•  Relocation Authorized: None 
• Telework Type: Full-Time Office/Project 
• Work Location: Cheyenne, WY

 

Extraordinary teams building inspiring projects:

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place. 

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations. 

Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report. 

Project Overview:

Bechtel Infrastructure’s Renewables & Clean Power business line is seeking qualified project controls professionals for forthcoming combined cycle power plant projects planned in Texas and Wyoming. Following contract award, selected candidates will relocate to designated project sites. This is an exciting opportunity to be part of the reemerging power business supporting our customers and society. 

Job Summary:

This position is for a Site Administrative Assistant to provide comprehensive administrative support to the project. The Site Administrative Assistant will report to and receive directions from the Project Manager (PM) and will be required to balance administrative responsibilities along with other scopes of work as assigned. The responsibilities of the role will require daily coordination with the PM, Assistant PM, and Site Manager as well as others to prioritize work. #LI-KL1 #LI-Onsite

Major Responsibilities:

• Receives and screens phone calls and visitors and directs them to the appropriate parties.
• Composes and distributes complex correspondence using Bechtel standard word processing systems or other software applications. 
• Reviews accuracy and format of outgoing documents which require manager approval.
• Coordinates requests from client, manager, and in-house staff. 
• Determines action on important or emergency matters and knows whom to contact in absence of manager. 
• Maintains file of important matters for manager attention upon return. Collects, reviews, and distributes incoming hard copy mail.
• Coordinates complex travel arrangements, including details of business plans.
• Prepare itineraries and expense reports.
• Coordinates meetings, arrangements for facilities, required equipment, and catering.
• May prepare and distribute notices, agendas, information packets, and minutes. Independently maintains a hard copy or electronic calendar for responsible manager(s).
• May coordinate vehicle maintenance, to include driving vehicles to a local shop for repairs.
• May manage vehicle mileage logs, vehicle parking pass assignment.
• Handles facility coordination and badge issuance.
• May assist with timekeeping as needed.
• Other administrative tasks as required.

Education and Experience Requirements:

• Requires 2-4 years of related experience.

Required Knowledge and Skills:

• Must have the right to work and remain in the United States without visa sponsorship.
• Must be able to demonstrate advanced proficiency using Microsoft Excel, Outlook, P