Senior Payroll Specialist

• Title: Senior Payroll Specialist
• Department: Finance
• Location: Warsaw, Poland
• Reporting to: Emilia Balmas, Global Payroll Manager
• Permanent
• Hybrid - 3-days a week in the office
• Employment is subject to applicable security screening (incl. SUPO)

The Mission of the Senior Payroll Specialist

Manage accurate global payroll cycles and reporting to support compliance within a scaling finance team.

On a day-to-day basis, the Senior Payroll Specialist  will work as a part of  the Global Payroll Team to oversee and execute end-to-end payroll processes, ensuring accuracy, compliance, and timely delivery across all payroll cycles. 

The candidate will be joining a high-growth, company where needs are constantly changing.  This is a permanent role within the broader finance team to support payroll reporting, drive process improvements, and ensure alignment with internal controls and statutory requirements.

Who We Are

ICEYE delivers space-based intelligence, surveillance, and reconnaissance (ISR) capabilities to governments and allied nations. This includes sovereign and turnkey ISR missions leveraging ICEYE’s world-leading synthetic aperture radar (SAR) satellite technology, as well as access to data from the world’s largest SAR satellite constellation. These capabilities enable partners to detect and respond to critical changes anywhere on Earth with unprecedented speed and accuracy – day or night and in any weather, supported by ultra high-resolution imagery and high-frequency revisits.

As a trusted partner for defense, intelligence, security, and maritime domain awareness, ICEYE’s near real-time data creates a tactical advantage for mission-critical operations. Designed for dual use, the platform also serves civil protection and commercial users for natural-catastrophe intelligence, insurance, maritime monitoring (including oil-spill detection), and finance, contributing to global security and community resilience.

ICEYE operates internationally with offices in Finland, Poland, Spain, Japan, the UAE, Greece, and the US. The company has more than 900 employees, inspired by the shared vision of improving life on Earth by becoming the global source of truth in Earth Observation.

Expected Outcomes & Requirements
Outcomes:

• Oversee and execute accurate end-to-end payroll processes, ensuring compliance, and timely delivery across all payroll cycles. 
• Driving improvements to an expanding function
• Ensuring alignment with internal controls and statutory requirements

Requirements

Role-specific Competences

1. 3-5  years of experience in end-to-end payroll processing, ideally in a multinational or fast-paced environment.
2. Experience with third-party vendors
3. Fluent verbal and written English language is necessary.
4. Local labor and payroll legislation knowledge for one or several of these countries: Finland, Greece, Poland, Spain, the United Kingdom, the United Arab Emirates, Australia, Japan, the United States.
5. High level of accuracy and attention to detail, with the ability to manage large volumes of data.
6. Proficiency in payroll and HRIS systems, along with strong Excel skills for data validation and reporting.
7. Analytical mindset, capable of identifying discrepancies, solving problems, and improving processes.
8. Excellent time-management skills, ensuring deadlines are consistently met across payroll cycles.
9. Strong collaboration and communication skills, with the ability to partner effectively with HR, Finance, and external vendors.

Key Competences

In addition to the requirements above, we evaluate candidates on these key qualities throughout the hiring process:

• Intellectual Firepower: Rapidly comprehends, structures and synthesizes complex information, draws accurate conclusions, and communicates them with clarity.
• Passion & Work Ethic: Brings sustained motivation, resilience, and high personal standards to every challenge.
• Ownership & Action: Assumes full accountability for outcomes, acting decisively, and ensuring commitments are delivered.
• Team Player: Works collaboratively across teams, contributing to shared success, and engaging in constructive debate.
• Integrity & Growth Mindset: Operates with transparency and humility, learns from setbacks, and actively seeks opportunities to grow.

Application Process

• TA Screen (30-mins)
• Hiring Manager Screen (60-mins)
• VP, Global Corporate Controllership screening (30-mins)
• CFO Screening (30-mins)

Benefits

What We Offer at ICEYE<