Insomniac - Project Manager, Site Experience

Job Summary:

WHO ARE YOU?

Do you enjoy dance music? Do you excel at building exciting and unforgettable displays? Then you’re in luck! We are looking for a highly motivated self-starter who embodies both a passion for dance culture as well as creating memorable experiences. Is this you? Read on…

WHO ARE WE?

Insomniac produces some of the most innovative, immersive music festivals and events in the world. Enhanced by state-of-the-art lighting, pyrotechnics and sound design, large-scale art installations, theatrical performers and next generation special effects, our events captivate the senses and inspire a unique level of fan interaction.  The quality of the Headliner experience is our top priority.

Insomniac produces 10,000 concerts, club nights and festivals for seven million attendees annually across the globe. Since its inception, Insomniac's events have taken place in 13 countries across five continents. The company's premiere annual event, Electric Daisy Carnival Las Vegas, is the world’s largest dance music festival and attracts more than 525,000 fans over three days. The company was founded by Pasquale Rotella and has been based in Los Angeles since it was formed in 1993.

THE ROLE

The Project Manager, Site Experience is responsible for the global project management of the Experience Department, and Experience Warehouse operations.  This person is responsible for ensuring the success of event productions by managing the technical, personnel and financial aspects of the Experience department while supporting and coordinating with the Experience and Warehouse Management Team.  This is not a remote position.

RESPONSIBILITIES

LOGISTICS

• Manage, facilitate and or attend production meetings to gather requirements, provide operational input and distribute information to relevant teams

• Primary point of contact for operational and experience stakeholders throughout specific sourcing and procurement processes

• Maintain accurate vendor records and facilitate all visa paperwork for partners, clients and vendors

• Liaise Cross-functionally between experience, operations, production and fabrication to ensure day-to-day flow of project timelines and budgets are being followed

• Document, create and distribute, live, digital and event SOPs

• Provide project development and expectations updates to experience and warehouse leads and personnel

• Partner with experience team to advance equipment, site needs and travel details for shows

• Facilitate safe, consistent operation and maintenance of all office and mobile equipment

• Maintain a detailed and thorough digital record keeping, filing system and database management

• Ensure that working conditions are safe and that employees are following company safety procedures

• Safely operate various types of utility vehicles by following and enforcing all company and department SOPs

• Conduct daily rounds on all areas that fall under responsibility

• Recruit, hire, train and onboard members on the team directly and partnering teams

• Other special projects and tasks as assigned as needed

• Some travel may be required (economy)

REPORTING

• Partner with finance to evaluate event requirements for budgeting and tracking production finance expenses

• Partner with warehouse team to create and maintain inventory and maintenance log

PEOPLE MANAGEMENT

• Create show schedule to present weekly at staff meeting: ensuring information is distributed to head of department in a timely manner

• Partner with Experience and Warehouse Management to schedule appropriate number of staff while maintaining labor costs within the assigned budgetary guidelines

• Facilitate proper company and interdepartmental communication

• Oversee and manage seasonal employees and vendors directly and indirectly on a project basis

• Train and provide support in onboarding team members, clients, vendors and partners when needed

• All other projects and initiatives as identified

QUALIFICATIONS

• Bachelor's degree or trade school accreditation in related field experience

• 3+ years festival and concert tour experience

• Proven ability to remain calm and professional in all situations

• Thorough understanding various aspects of festival production

• Valid and current driver license, U.S. Passport, and credit card for hotel incidentals

• Working knowledge of web and mobile technologie