Data Entry Clerk

Department: Tristar Rehab Inc

Employment Type: Part Time

Location: Development Office

Compensation: $13.00 - $17.00 / hour

Description

 Responsibilities of this position include a wide range of complex administrative support to the Operations Executive Assistant, VP of Operations, and Senior Management Team. Support the company mission, vision and core values in a proactive, ethical, and serving manner and also keeping the three circles of Therapy Management’s Hedgehog concept. 

Key Responsibilities

Duties and Responsibilities:

• Scan, distribute, file documentation within the designated time frame to ensure all records are maintained accurately and are current and up-to-date.
• Ensure accuracy, timeliness, and organization of facility and patient information in company software systems.
• Close coordination and support with the Operations Executive Assistant and VP of Operations to manage meetings, calendars, and priority commitments.
• Screen incoming calls, in-person inquiries, and correspondence and respond independently when possible.
• Prepare Meeting Agendas and Presentations as needed
• Facilitate Monthly tactical meetings between VP of Operations and Regional Directors of Operations.
• Coordinate, organize and prepare presentation materials and event information for a variety of venues.
• Prepare electronic or written communications as needed on behalf of the Operations Executive Assistant.
• Collect and distribute data to Senior Level Managers or others as needed or directed.
• Prioritize and manage multiple projects simultaneously, follow through on issues in a timely manner.  
• Work with third party vendors as needed.
• Perform duties related to the development office and Operations as needed
• Other duties as assigned.

Skills, Knowledge & Expertise

Qualifications:

• High school Diploma or GED.
• 2 + years experience as an administrative assistant.
• Strong computer proficiency including Office Suite.
• Accurate typing and data entry skills.
• Ability to work and solve problems independently.
• Ability to multi-task, prioritize and meet deadlines within a team environment.
• Excellent oral and written communication skills.
• Excellent organizational and time management skills.
• Detail oriented
• Maintain confidentiality.
• Ability to adapt to changing priorities.
• Ability to continually promote a positive work environment.
• Ability to lift 20 lbs.