Administrative Assistant

Company Description

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas – immunology, oncology, neuroscience, and eye care – and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on X, Facebook, Instagram, YouTube, LinkedIn and Tik Tok.

Job Description

Responsible for all administrative functions of the department: calendar management, scheduling travel, managing correspondence, processing expense reports, meeting/event planning, creating, or modifying business documents, preparing presentations from source materials, handling teleconference and iPhone setups, acting as a liaison for remote access issues.

• Provides general administrative support to five department Directors. May provide periodic back up support to higher-level management as needed.
• Responsible for compliance with applicable Corporate and Divisional Policies and procedures. Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable).
• Makes travel arrangements, creates itineraries, tracks travel plans for anticipated issues, organizes travel schedules, and organizes and processes expense reports per company policy.
• Timely and accurate completion of expense reports as assigned.
• Interacts with high-level executives and handles confidential or business-sensitive information.
• Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations.
• Orders miscellaneous supplies as requested.
• Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable).
• Coordinate new employee’s and/or contractor’s office set-ups, onboarding and offboarding.
• Support preparation for all MABI meetings and individual department meetings, including coordinating meal planning, conference room setup, etc