Senior Administrative Assistant, Department of Social Work

Department

Social Work

Job Posting Title

Senior Administrative Assistant, Department of Social Work

Job Description

Position involves specialized and/or diverse administrative support work and provides assistance to the department chair and faculty of the Department of Social Work. Duties will include communication, accounting and bookkeeping, assistance with personnel processes, data management, and public relations assignments. Under the supervision of the department chair, will use discretion to implement general office operations, interpret statutes, regulations, policies, and procedures in conducting departmental business. This position will utilize standard office tools and technology and will supervise and provide leadership to student employees, as

necessary.

Minimum Requirements: High-school diploma or GED equivalency and two years of office experience or two years of post-secondary education.

Preferred Qualifications:

• Bachelor’s degree or 3 years experience in a related field

• Demonstrate ability to organize and manage budgets and department records and files

• Experience in effective management of social media and webpages

• Experience of successful supervision and/or mentoring of student workers

• Experience with Microsoft Office suite (especially Outlook, Word, Excel)

Position Overview:  Work involves specialized and/or diverse administrative responsibilities and support to the faculty and students of the Department of Social Work. Duties include management of the office, administration of department-related communications, record management, and coordination and management of student workers. A successful candidate must have the ability to work independently, possess excellent interpersonal skills, and be highly detailed and organized.

FHSU and the Department of Social Work are committed to building an inclusive and representative environment for our students and state. We encourage members of underrepresented groups to apply.

Responsibilities may include:

• Provide specialized administrative support by composing office correspondence or reports, proofs and edits.
• Plan, coordinate and arrange meetings with multiple agencies, or individuals.
• Make travel and lodging arrangements, reimbursement for faculty travel, and candidate interview travel.
• Design and assist with newsletters, publications, and reports for distribution to public officials and/or general public. Prepare and publish documents for web sites and maintain existing web site pages.
• Reviews purchase orders, vouchers, bills and forms to approve merchandise and/or reimbursements or to make payment for goods and services.
• Coordinate maintenance of office equipment.
• Oversees the stock of office supplies, equipment and forms. Orders and purchases supplies and equipment. Handles inventory for the office.
• Perform basic bookkeeping duties as preparing billings and vouchers, classifying and recording transactions, identifying and resolving discrepancies, reconciling numbers and preparing transaction reports.
• Work with the Chair to ensure course schedules are submitted accurately and on time adhering to FHSU deadlines
• Prepare personnel transactions and maintain records of personnel actions.
• Participate in preparing various program budgets and maintains budget accounts, including accurate payroll records of the student employees.
• Manage department social media accounts
• Perform other office management functions as needed or assigned by the Department Chair

Deadline:  Review of applications will begin on October 1st, 2025 and continue until the position is filled.

Salary: $15.03 per hour, plus benefits

Benefits: To review our competitive benefit package, please visit FHSU Benefits.

Required Application Documents: 

Applicants should submit a resume, as well as the names and contact information of three professional references.

Applicant documents should be submitted in one PDF.

Application Process: To apply for this position, please visit FHSU Careers. Only electronic applications submitted through the webpage will be accepted.

If you have questions regarding the position, please contact:

Tim Davis Ph.D., LSCSW

Professor and Chair, Department of Social Work