Receptionist/Administrative Assistant

Reporting to the Office Manager, the Receptionist/Administrative Assistant will assist with greeting visitors, office supplies, vendors, building maintenance and maintaining calendars for conference rooms.

Duties & Responsibilities

• Perform and/or coordinate a variety of advanced administrative duties including processing FedEx shipments, inbound/outbound emails, Amazon and Office Depot orders, and other office administrative functions.

• Perform tasks such as filing, copying, scanning documents.

• Screen, direct and respond to incoming calls and inquiries.

• Manage incoming and outgoing mail.

• Help monitor and maintain office supplies.

• Manage conference and break room facilities.

• Coordinate with vendors to supply vending machine items, coffee.

• Coordinate building maintenance.

• Maintain a clean and organized reception area.

• Support departments as necessary.

• Other duties as assigned by Management.

Required Skills and Experience:

• High school degree or equivalent required.

• College degree preferred or least 3 years of administrative support experience in a corporate or professional services environment.

• Professional phone etiquette.

• Friendly, approachable, and professional demeanor.

• Treat sensitive or confidential information with appropriate discretion.

• Advanced skill level with Microsoft applications including Outlook, Word, Excel, and PowerPoint.

• Exceptional verbal and written communication skills.

• Understanding and exercising confidentiality.

• Ability to take initiative, self-directed, results-oriented and prioritize multiple assignments.

• Applicants must be able to prove U.S. citizenship or legal right to work in the United States.

Physical Requirements

• Work in a high stress environment while maintaining a calm composure.

• Sit for extended periods of time.

• Bending and reach to lower and upper cabinetry

• Lift 15+ lbs.

Competency Requirements (Skilled to Advanced Level)

• Strong organizational skills.

• Communicate effectively.

• Aptitude for learning.

• Understand the importance of customer service.

• Hold self and others accountable.

• Problem solving and innovation.

• Teamwork and collaboration.

• Values and respects others.

Education & Skill Requirements

• Excellent opportunity for recent graduate.

• Planning and scheduling skills.

• Competency in basic computer skills, including Microsoft Office products including Excel.

• Clear and concise communication via email/text/Microsoft Teams.

Benefits:

Medical, dental, vision, retirement, paid time off, company paid holidays and EAP.