Coordinator, Collegiate Team Hotel

Who We Are:

On Location is a premium experience provider, offering world class hospitality, ticketing, curated guest experiences, live event production, and travel management across sports, entertainment, and fashion. From unrivaled access for corporate clients to guests looking for fully immersive experiences at marquee events, On Location is the premier and official service provider to over 150 iconic rights holders, such as the IOC (Paris 2024, Milano Cortina 2026, LA 2028), NFL, NCAA, UFC and PGA of America, and numerous musical artists and festivals. The company also owns and operates a number of unique and exclusive experiences, transforming the most dynamic live events into a lifetime of memories. On Location is a subsidiary of Endeavor, a global sports and entertainment company.

Endeavor is a global sports and entertainment company, home to many of the world’s most dynamic and engaging storytellers, brands, live events, and experiences. The Endeavor network specializes in talent representation through entertainment agency WME; sports operations and advisory, event management, media production and distribution, and brand licensing through IMG; live event experiences and hospitality through On Location; full-service marketing through global cultural marketing agency 160over90; and sports data and technology through IMG ARENA and OpenBet. Endeavor is also the majority owner of TKO Group Holdings (NYSE: TKO), a premium sports and entertainment company comprising UFC and WWE.

THE ROLE

The Collegiate Team Hotel Coordinator position is primarily responsible for supporting sales and operation efforts related to Anthony Travel’s Collegiate Team Hotel program. The department manages the hotel needs for 26 off-site athletic department travel clients while supporting Anthony Travel’s account managers located on-site at 59 university athletic departments. 

The ideal candidate will be skilled in multi-tasking, managing a variety of tasks and projects, anticipating client needs, and meeting deadlines with minimal supervision. 

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

• Identify client needs and create customized hotel RFPs 

• Negotiate hotel rates and amenities 

• Evaluate and process hotel contracts 

• Track hotel bookings and commissions

• Invoice hotel commissions 

• Provide Weekly Summary to brief management of productivity

• Develop, maintain, and grow relationships with hotel vendors

• Promote and contribute input to Anthony Travel Preferred Hotel Program

• All other duties as requested

Work Schedule

Work schedule will typically be from eight to five pm EST, five days a week. Additional hours and weekends will be required during peak event times.  This is a remote position

This job description is not designed to cover or contain a comprehensive listing of the employee's activities, duties, or responsibilities for this job.  Duties, obligations, and activities may change at any time with or without notice.

QUALIFICATIONS

To perform this job successfully, the candidate must be able to perform each essential duty above at the highest levels.  The requirements listed below are representative of the knowledge, skill, and/or ability required.

Required Education and/or Experience, Knowledge, Skills, and Abilities:

• Deep and personal commitment to the Core Values of On Location. 

• Previous negotiating and sales experience required.

• Bachelor’s degree or two plus years of related business, sales and/or hotel management experience preferred.

• Strong client-service and vendor management orientation along with solid interpersonal, communication and collaboration skills.

• Ability to negotiate hotel contract terms and understand hotel revenue management.

• Ability to work under pressure and have a high attention to detail.

• Flexibility to deal with and adapt to many changes.

• Ability to manage many tasks at the same time.

• Ability to perform situation analysis and make decisions.

• Demonstrates positive, motivated attitude.

• Microsoft product knowledge, with a high level of experience within Excel, Teams, & Outlook.

• Strong communication skills, written and verbal.

CORE VALUES

As the leading experiences company in the world, we strive to be the most innovative and passionate — the best of the best.  We uphold these values in our quest for excellence:

• Exceed all service expectations with our customers, our partners, and each other.

• Create valu