Maintenance Repair Ops Coordinator

Description

O’Neill Vintners & Distillers was founded in 2004 with a simple idea from our founder, Jeff O’Neill, that great wines should be enjoyed by all. We believe those wines must be of exceptional quality centered around our core belief that doing the right thing for our employees, consumers, partners, and the planet is key to a sustainable future. As our family-owned business has grown, so has our belief in business as a force for good—we are proud to be an industry leader in sustainability and a Certified B Corporation.

We are one of California's largest wineries, with operations in Larkspur, Sonoma, Paso Robles, and Parlier/Reedley, CA. Our award-winning portfolio of consumer brands includes Line 39, FitVine, Harken Chardonnay, Rabble, Charles Woodson’s Intercept, Robert Hall, Allegro Cellars, Ram’s Gate, Wines of Substance, ViNO, and BrandyLab.

The role of the Maintenance, Repair, and Operations (MRO) Coordinator is to continuously develop our AMMS (Advanced Maintenance Management System) program while supporting the Director of Maintenance, Facility Maintenance Manager, and Bottling Maintenance Supervisor. The position acts as a liaison between the Maintenance Department and their internal customers and establishes relationships with outside contractors and vendors. The position will manage the AMMS database to ensure work orders are documented, executed, and closed with the correct data entered into the system. The position will focus on coordinating PM activities, resources, and materials. Additionally, they will ensure the autonomous maintenance schedule is communicated to all customers and support groups. 

Requirements

DUTIES AND RESPONSIBILITIES:

The following reflects management’s definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons.

• Create and manage work orders based on mechanics Daily Activity Reports (DAR) and Preventative Maintenance program; prioritize and schedule accordingly.
• Monitor and stock parts inventory; order parts as necessary
• Identify cost-saving opportunities with parts on hand to help reduce total inventory
• Build relationships with OEMs, vendors, and contractors
• Help develop and implement 5S opportunities for the maintenance shop and parts storage
• Continuously improve the process flow to ensure internal customers’ needs are being taken care of, including completing work orders and communicating work order completion constraints
• Support the Director of Bottling & Maintenance in the development and continuous improvement of all AMMS Modules: Work Order Requests, Preventative Maintenance, and Inventory Management
• Work side-by-side with the Facility Maintenance Manager and Bottling Supervisor to develop KPIs specific to each department
• Develop preventative maintenance and inspection frequencies for existing and future equipment
• Establish standard operating procedures for various preventative maintenance and rebuild tasks and for several processes related to AMMS.
• Review work orders’ backlog to set priorities and consolidate work 
• Maintain files and manuals of information related to parts, machines, and equipment used in the plant
• Responsible for machine inspections and preventive maintenance programs (vibration analysis, oil analysis, thermal imaging, etc.)
• Prepare reports as related to maintenance labor and work completed
• Track all down day work orders and review with the maintenance and production superintendent before and after (as to the success and failures)
• Maintain/update work orders for SQF inspections, maintenance monthly apprentice reports, and other reports related
• Maintain equipment manuals, equipment parts updates, PM equipment updates, and master equipment list
• Contact AMMS for department tablet problems, issues, and/or software updates.
• Maintain / update list ID tablets and radios.
• Keep a list of AMMS user's IDs and passwords.
• Lead site purchasing to achieve supplier cost, quality, and service goals. Accurately estimate jobs, define material requirements, and update job plans as needed based on feedback from team members.

QUALIFICATIONS: 

To perform this job successfully, an individual must be able to satisfactorily perform each essential duty. The requirements listed below represent the knowledge, skill, and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. 

• A high school diploma or equivalent is required; a BS/BA degree in Industrial Technology or a related field is preferred.
• Minimum one to three