Administrative Assistant for Experiential Education

SUMMARY

In support of the university’s mission and objectives, the Administrative Assistant of Experiential Education provides administrative and operational support to the Department of Experiential Education and the School of Pharmacy.

ESSENTIAL FUNCTIONS

Administrative Support

• Provides administrative support to the Director of Experiential Education (DEE) by managing student assignments and maintains records for students, preceptor, training-sites, and other experiential program-related records.
• Composes, edits, and formats correspondence including letters, memos, newsletters, and reports.
• Designs, edits, and produces forms and other program-related documents.
• Arranges and coordinates calendars, schedules appointments, and organizes meetings for the Experiential Education department.

Facility and Event Coordination

• Assists with work orders for room reservations and classroom wall maintenance.
• Maintains the workroom and breakroom by ensuring cleanliness, restocking supplies, and coordinating repairs or replacements.
• Assists in the coordination and administration of school events, including interprofessional education sessions.

General Support and Other Duties

• Supports the Gregory School of Pharmacy faculty and staff by completing various administrative tasks as needed.
• Proctors exams as needed.
• Completes other duties as assigned by the Director of Experiential Education and the Dean to support departmental goals.

EDUCATION:

• Post high school training, required; Bachelor's degree, preferred, or equivalent experience.

EXPERIENCE:

• 1+ years of related experience and/or training; or equivalent combination of education and experience, required.

ESSENTIAL COMPETENCIES (Knowledge, Skills, and Abilities)

• Customer Service Orientation – Keeps internal and/or external key stakeholder(s), students, parents, faculty, staff and community partners in mind at all times.
• Professionalism – Displays a high level of professionalism, e.g. timeliness, reliability, communication, and work ethic.
• Christ-first Faith – Provides spiritual support to community members, including students, on their Christian faith journey
• Adaptable/Flexibility – Ability to change or adjust to change.
• Attention to Detail – Ability to efficiently and accurately focus on a specific task or number of tasks. Reviews details with a critical eye.
• Confidentiality – Maintains the necessary confidentiality and discretion required for the position.
• Effective Communication – Expresses ideas and information in a clear and concise manner both verbally and in writing to convey clear, well-articulated messaging across a wide variety of audiences.
• Project and Time Management – Effective planning and priority setting. Ability to manage several complex projects simultaneously while working under pressure to meet deadlines.
• Teamwork & Collaboration – Creates a climate that fosters commitment to a common vision and shared values that promote cooperation and working together through tr