Executive Assistant

Fastly helps people stay better connected with the things they love. Fastly’s edge cloud platform enables customers to create great digital experiences quickly, securely, and reliably by processing, serving, and securing our customers’ applications as close to their end-users as possible — at the edge of the Internet. The platform is designed to take advantage of the modern internet, to be programmable, and to support agile software development. Fastly’s customers include many of the world’s most prominent companies, including Vimeo, Pinterest, The New York Times, and GitHub.

We're building a more trustworthy Internet. Come join us.

*THIS IS AN IN-OFFICE ROLE 4-5 DAYS/WEEK IN NEW YORK, NY*

We have an excellent opportunity for an experienced, highly-organized, detail-oriented self-starter with a personable demeanor. You’re enthusiastic, flexible and a team player with strong interpersonal and communication skills who operates well in a fast-paced, ever-changing environment.

What You'll Do:

• Calendar and Meeting Management: coordinate internal and external meetings, including staff, vendor, and customer meetings and briefings. Coordination will include in-person, virtual (Zoom), off-site meetings and events, and one-on-one meetings. You will also assist with food orders, meeting needs, agenda support, note-taking, and other logistic-related activities
  • Maintain Senior Staff member calendar, Including but not limited to:
    • Proactive calendaring requests and conflicts
    • Collaboration with other EAs and the Executive Community
    • Ensure Meetings have agendas, rooms, and attendees
    • External meetings with board members, partners, vendors & customers
    • Internal and external events
• Travel - handle all travel arrangements (e.g., flight, hotel, transportation, etc.) for both domestic and international travel
• Expense management. You will be responsible for uploading receipts and completing expense reports in a timely manner. Familiarity with Navan or other similar expense-tracking software is appreciated.
• Policy and Compliance Champion. Ability to point employees to internal resources in support of Fastly’s internal policies and compliance programs
• Facilitate Senior Staff Departments. This includes, but is not limited to:
  • Plan, schedule, and coordinate leadership and department-wide meetings, activities
  • Assist with executive and employee communications
  • Help onboard new employees joining the department
  • Maintain Slack channels for department and department leadership
  • Play an active role in department leadership by attending/facilitating meetings, track all agendas and action items
  • Plan and execute on department offsites of various sizes (5 to 100+ people), within a geographically distributed team
  • Manage PTO/Leave calendar for the department
  • Maintain Google Groups for the department and contacts
• Take on other tasks as appropriate
  • You may be asked to take on other tasks or assignments, such as drafting communications, planning events, basic analysis, etc.

What We're Looking For: 

• Someone who has supported SVP’s or above previously
• That is proactive, one step ahead in your work ethic, attitude, and approach
• Has fantastic attention to detail
• Experience working in partnership with IT and Workplaces
• Can juggle multiple calendars, teams, and requests
• Enjoys multitasking
• Be flexible when responding to changing priorities and needs
• Drive schedules and agendas with a deeper understanding of context. You are an active member of the team and want your contributions!
• Be a team player with strong interpersonal skills and a desire to offer suggestions and improvements
• Have superior written and spoken communication skills with the ability to work across all levels, internally and with external agencies
• Have a high-level of confidentiality, discernment and judgment
• Familiarity with Navan or other similar expense-tracking software is a plus. 

Work Hours: 

• This position will require you to work during scheduled hours from approximately 9am-5pm ET. Due to the nature of the role, flexibility in hours will be necessary. 

Work Location & Travel Requirements: 

This position is open to the following office location:

• New York City, New York - you will need to be in our NY office 4-5 days/week. 

This position may require travel as required by your role or requested by your manager. 

Salary:

The estimated salary range for t