Regional Facilities Manager

Regional Facilities Manager

Country: United States of America

The Manager oversees all activities related to the occupancy, construction, relocation, and renovation of Santander buildings, offices, and facilities. S/he prepares, directs, and obtains costs estimates, supervises contractors for construction in or on corporate premises per approval. The incumbent controls expenditures and approves payments for goods and services within authority; makes recommendations to higher management on matters exceeding that authority.

Develops, analyzes, implements and oversees short-term and long-term strategic business processes and plans to increase operational efficiency, meet strategic vision and achieve financial goals. Develops, presents and implements business case recommendations and tactical/operational strategies based on analysis of global and industry trends, company objectives and key stakeholders. Manages, identifies and develops strategic partnerships with business functions, management, and other internal/external stakeholders. Identifies and analyzes the company's strengths, weaknesses and business opportunities to advise management and optimize business strategies. Monitors industry trends, competitor actions, economic developments and regulatory environment to identify and plan for expected impact on business operations. Ensures the correct functioning of facilities, office and business support services. Compiles, documents, communicates and verifies information according to established procedures. Conducts business continuity planning in order to assure that essential company functions can operate during and following major disruptive events.

Assesses, evaluates, and maintains the physical space requirements of the company and recommends plans to meet needs and to optimize facility utilization. Develops and implements overall real estate and facilities strategies to fulfill business needs and requirements (e.g., security standards, facility requirements). Conducts ongoing inspection and maintenance of facilities to ensure proper functioning. May coordinate with outside vendors to ensure proper facility security and maintenance. Plans, prioritizes, manages and performs maintenance activities and upgrades to equipment, facilities and systems to minimize disruptions to business activities.

Essential Functions/Responsibility Statements:

• Provides comprehensive facilities support for Company operations within the building, including complete interior and exterior building structure and building services.

• Manages all building service preventive and reactive maintenance programs, including but not limited to HVAC, UPS/Generator, Cleaning/Janitorial, Fire Systems and Elevators where applicable.

• Establishes review and replacement plan for building assets.

• Maintains accurate records of vendors and completes associated paperwork.

• Generates reports for management.

• Develops, maintains and monitors departmental budgets and works with finance and accounting teams regarding budgetary concerns.

• Manages procurement of goods for team

• Manages facilities preventative and predictive maintenance programs, including scope of work, specifications, SLAs, management of vendors, and quality assessments.

• Provides and implements processes and programs to provide optimal productivity of facilities team.

• Provides direction for capital and operating expense budget forecasting and monthly accrual projections.

• Provides coaching and timely feedback as needed; Sets performance goals, reviews individual progress, and write and deliver annual performance evaluations.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Qualifications:

• Bachelor's Degree or equivalent work experience: Business or equivalent degree.

• 5+ years experience in commercial property management.

Skills and Abilities:

• Thorough knowledge of multi-site facilities and/or property management

• Extensive knowledge of working in a headquarters office environment

• Strong project planning/management skills with ability to coordinate many activities and multiple priorities

• Excellent interpersonal skills including oral and written communication skills

• Strong presentation skills for both internal and external audiences

• Ability to read and interpret architectural specifications and drawings