Senior Director, Chief of Staff, Policy, Advocacy and Campaigns (M2)

Summary

The Chief of Staff acts as an extension of the Vice President for Policy, Advocacy and Campaigns (PAC), and is responsible for ensuring execution of the division agenda across the Save the Children Action Network (SCAN), Government Relations, and Finance and Operations teams. You’ll serve as an advisor to the Vice President, as extra eyes and ears, fostering relationships important to the division’s priorities, considering the needs of the agency, anticipating potential roadblocks, and identify areas requiring our attention. You be responsible for driving gains in productivity, managing effective information flow, supporting strategic planning processes and divisional reporting, and ensuring effective external engagement. You will also manage and drive effective administrative coordination for the division.

What You’ll Be Doing (Essential Duties)

• Managing VP and PAC division’s prioritization and delegation of operations and initiatives (30%)
  • Manage and prioritize critical issues and information flows for the Vice President to facilitate strategic planning, information sharing, and decision making.
  • Support Vice President with communicating guidance to division staff on strategy, operations, staffing and other issues, including direct staff engagement opportunities.
  • Represent the Vice President on agency-wide project leadership and decision making where appropriate.
  • Support, represent and follow through on delegated issue resolution.
  • Provide timely and proactive status briefings, elevating issues when required and providing effective solutions to remove barriers and roadblocks.
  • Provide transparency within the division to establish and maintain a strong sense of shared purpose, vision and focus across the organization.

• Managing administrative and board support functions in the Office of the Vice President (30%)
  • Manage coordination and support for the SCAN Board of Directors and division engagement with the Save the Children Board of Trustees.
  • Organize and provide active guidance for scheduling, travel, expense, and task management for the Vice President.
  • Organize and support senior management meetings, including preparing materials for meetings, retreats, and team building activities.
  • Create and oversee a unified, division-specific onboarding process for new staff.
  • Train, coach, and supervise administrative and board support staff, clearly communicating priorities, and how their work contributes to our mission, ensuring that the working environment continually fosters diversity, inclusion, and belonging – supporting Save the Children values.

• Facilitating effective engagement within Save the Children US and the Save the Children federation (25%)
  • Develop systems and tools for collecting and using metrics that enable the Vice President to monitor the division’s agenda and objectives.
  • Work with PAC’s Senior Advisor for Finance & Operations on agency-wide operational requests, including cross-functional task teams, transformation projects, and special projects.
  • Track reporting, signoffs, and other requests of the Vice President from Save the Children International.
  • Facilitate cross-divisional partnerships, integrate and connect functions within and outside of the division to improve broader collaboration.
  • Solicit and provide socialized feedback from across divisions

• Support external engagement by division leadership (15%)
  • Review and prioritize the Vice President’s external engagement opportunities, manage internal coordination of support, including briefings and talking points, and draft correspondence and speeches as needed.
  • Drive external outreach such as ensuring scheduling of key meetings with stakeholders such as foundations, corporations, coalitions, the administration and/or Capitol Hill.
  • Track and manage leadership engagement with key coalitions.
  • Coordinate media and other communications requests with the Marketing, Communications, and Fundraising division.

Required Qualifications

• Minimum of a Bachelor Degree or equivalent experience, plus at least 7 years of relevant experience
• Experience in the U.S. policymaking process, government structures, the political system, and/or advocacy or campaigning in the U.S.
• Proven success working with a senior leader including strategic thinking, adding value to a senior leader’s vision, applying organizational and political intelligence, and anticipating/averting as well as analyzing/resolving problems
• Political acumen and diplomacy with demonstrated interpersonal skills
• Ability to make decisions and demonstrate sound