Senior Executive Assistant, CEO’s Office

Company Description

KIPP Texas Public Schools is a network of 59 public charter, open-enrollment, pre-k-12 schools educating nearly 34,000 students across Austin, Dallas-Ft. Worth, Houston, and San Antonio. Together with families and communities, our mission is to create joyful, academically excellent schools that prepare students with the skills and confidence to pursue the paths they choose —college, career, and beyond—so they can lead fulfilling lives and build a more just world.

Founded in Houston in 1994, and operating as KIPP Texas since 2018, our commitment to diversity, equity, inclusion, and antiracism in our classrooms, in our offices, and in the communities we serve is unwavering. We are looking to hire a diverse team of dynamic, collaborative, and dedicated individuals with an unyielding belief that every child will succeed. Join our Team and Family and champion equity, chase excellence, persist with purpose, bring joy, and help us rise together.

KIPP Texas is part of the national KIPP network of 255 college-preparatory public charter schools in 20 states and the District of Columbia. Nationwide, KIPP students complete four-year college at a rate of 36 percent, comparable to the national average for all students and approximately three times higher than the average of students from low-income communities.

Job Description

About the Role

KIPP Texas is seeking a Senior Executive Assistant committed to educational equity and passionate about creating joyful, academically excellent schools. Reporting directly to the CEO, the Senior Executive Assistant advances organizational priorities through providing executive support, and serving as the primary point of contact for internal and external stakeholders on all matters pertaining to the Office of the CEO. Additionally the Senior Executive Assistant acts as a liaison to KIPP TX’s Board of Directors and Executive Leadership Team, organizing and coordinating outreach and external relations efforts. The Senior Executive Assistant also oversees special projects as designated by the CEO. Finally, the Senior Executive Assistant serves as the model for executive support across the organization, providing leadership, coaching, and mentoring to all KIPP TX executive assistants and managing the Office Assistant.

An ideal candidate for this position must be creative and enjoy working within an entrepreneurial environment that is mission-driven, results-driven and community oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Senior Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Key Responsibilities and Duties

Provide Executive Support to the CEO

• Completes a variety of administrative tasks for the CEO including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence, including confidential matters; arranging complex and detailed travel plans, itineraries, and agendas; putting together a weekly plan for the CEO with all necessary information; and compiling documents for meetings. 
• Plans, coordinates and ensures the CEO's schedule is followed and respected. Acts asProvides a "gatekeeper", creating win-win situations for direct access to the CEO's time and office.
• Communicates directly, and on behalf of the CEO, with families of KIPP TX students, Board members, donors, staff, and others, on matters related to CEO's programmatic initiatives, meetings, crisis, and any other work. 
• Anticipates, researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO by KIPP families, staff, and external parties, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response. 
• Provides a bridge for smooth communication between the CEO's office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff. 
• Works closely and effectively with the CEO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the CEO updated.
• Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the CEO, some of which may have organizational impact.
• Succe