SENIOR CLERICAL SUPERVISOR - SES - 64036855

Requisition No: 870478 

Agency: Department of Health

Working Title: SENIOR CLERICAL SUPERVISOR - SES - 64036855

 Pay Plan: SES

Position Number: 64036855 

Salary:  $42,000.00- $43,778.28 

Posting Closing Date: 03/12/2026 

Total Compensation Estimator Tool

SENIOR CLERICAL SUPERVISOR - SES 

This position oversees clerical and health support aide staff in the

School Health unit.

 

Your Specific Responsibilities:

1. Supervisory duties
   1. Plans, directs and organizes the work of assigned clerical and Other Personal Services (OPS) screening staff to conduct health record reviews, track immunization compliance, assist in immunization and flu clinics and scoliosis screenings, provide growth, and vision screenings, and related duties in the School Health office.
   2. Examines procedures and recommends and implements changes to improve quality and efficiency.
   3. Completes annual performance evaluations, including 6-month review, for all direct reports.
   4. Completes position descriptions every three years for all direct reports.
   5. Evaluates staff based on established criteria by observing their performance and work product in various settings and meets regularly to ensure that established criteria are met.
   6. Supervises the compilation of data/preparation/distribution of the Annual School Health Services Report, The Annual Immunization Compliance Report, and forms/flyers utilized by the section.
   7. Coordinates mandatory Department of Health (DOH)-Sarasota orientation and training for clerical staff.  Ensures that all new employees, clerical and non-clerical, receive needed keys, security codes, supplies and program information.
   8. Coordinates computer access with the school board and DOH-Sarasota Information Technology (IT) departments and trains or arranges for training of employees in related computer programs.
   9. Communicates program information to staff; discusses issues and problem-solves with staff on a regular basis, individually and as a group.
   10. Interviews, selects, and discharges employees or effectively recommends such actions.
   11. Verifies completeness and accuracy of subordinates' work.
2. Acts as vision and growth screening coordinator for all schools in the county in accordance with state guidelines and the local School Health Services Plan to ensure students in targeted grades receive vision and growth screenings, referrals, and follow-up.
   1. Develops and updates screening procedures, letters and forms as needed.
   2. Performs regular audits of screening documentation processes.
   3. Ensures screening results data entry and oversees the referral and outcome processes.
   4. Assists Nursing Program Specialist (NPS) with private school screening training annually.  Contacts schools to determine interest, updates related letters and forms and assists NPS with training.
3. Performs varied clerical duties according to established clerical procedures and supervisor’s instructions.
   1. Independently composes and/or type various correspondences including but not limited to memoranda, letters, and periodic reports. 
   2. Provides for revisions/updates of various letters, forms, flyers, procedures, reports, and manuals used by the section. 
   3. Organizes and maintains records, computer files, filing systems, and inventories.
   4. Ensures maintenance of inventory lists for screening equipment, phones, computers, printers, etc.
   5. Acts as secretary for the monthly Nurse/Team meetings, taking and distributing minutes.
   6. Ensures Input of Sarasota County Schools health services coding into HMS monthly for use in annual report.
   7. Oversight of purchasing and travel reimbursement procedures
4. Supervises and coordinates all activities related to the Student Information System on the clinic component of Sarasota County School’s web-based computer system.
   1. Works closely with the Information Technology (IT) Department of both Sarasota County Schools and DOH-Sarasota to ensure information entered into the computer system is able to be accessed for reports required by Florida DOH.
   2. Regularly reviews records entered into the computer sys