Pre-Award Grants Coordinator/Pre-Award Grants Specialist - Penn Engineering Financial Services

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Pre-Award Grants Coordinator/Pre-Award Grants Specialist - Penn Engineering Financial Services

Job Profile Title

Grants Coordinator B

Job Description Summary

Penn Engineering’s world-acclaimed faculty, state-of-the-art research laboratories and highly interdisciplinary curricula offer an experience that is unparalleled. Innovation and technology drive every program and transform the fundamentals of what future engineers are learning. http://www.seas.upenn.edu/

Under supervision, the Pre-Award Coordinator will be responsible for the preparation, review, and submission of sponsored program research proposals from initial PI directions to submission to the sponsor. This role provides an opportunity to develop skills in proposal development towards a position as a Senior Pre-Award Coordinator while working alongside Senior Personnel. This position reports to the Associate Director.

The Pre-Award Specialist will work with limited assistance and actively participate in specific projects and more complicated grants, including NSF, NIH, DARPA, DOE, DOT, NASA, Foundations, and will work with multiple subcontract proposals and budgets, including cost share. This role provides an opportunity to develop skills in proposal development towards a position as a Senior Pre-Award Specialist while working alongside Senior Personnel. This position primarily reports to the Director.

Job Description

Job Responsibilities

The Pre-Award Coordinator will:

• Review assigned proposal requests and examine each proposal response announcement for variations from past practices and stay current with detailed instructions particular to each submission, advise PIs of such requirements and details, and make changes to documents prior to submission, if necessary, with Associate Director and/or Director assistance.

• Become familiar with each proposal solicitation to be able to advise PIs in the preparation of correct proposal files and necessary components for NSF and NIH.

• Prepare accurate budgets in Excel using existing templates, budget justifications, and other Sponsor cost elements, understanding sponsoring agency regulations and University policies regarding allowability and allocability in consultation with Principal Investigators, postdocs, and graduate students, with assistance from the Associate Director and/or Director.

• Manage outgoing subaward documentation and advise incoming subcontracting partners of necessary requirements and timing for subcontract documentation.

• In appropriate online systems, create and populate research proposals conforming to Sponsor and University guidelines, managing all necessary documents for submission.

• Act as liaison between faculty, ORS, and PCI, especially regarding management of tight timelines, and maintain