Executive Assistant

Company Description

At Western Digital, our vision is to power global innovation and push the boundaries of technology to make what you thought was once impossible, possible.

At our core, Western Digital is a company of problem solvers. People achieve extraordinary things given the right technology. For decades, we’ve been doing just that. Our technology helped people put a man on the moon.

We are a key partner to some of the largest and highest growth organizations in the world. From energizing the most competitive gaming platforms, to enabling systems to make cities safer and cars smarter and more connected, to powering the data centers behind many of the world’s biggest companies and public cloud, Western Digital is fueling a brighter, smarter future.

Binge-watch any shows, use social media or shop online lately? You’ll find Western Digital supporting the storage infrastructure behind many of these platforms. And, that flash memory card that captures and preserves your most precious moments? That’s us, too.

We offer an expansive portfolio of technologies, storage devices and platforms for business and consumers alike. Our data-centric solutions are comprised of the Western Digital®, G-Technology™, SanDisk® and WD® brands.

Today’s exceptional challenges require your unique skills. It’s You & Western Digital. Together, we’re the next BIG thing in data.

Job Description

Position Overview: We are seeking a proactive and highly organized Executive Assistance (Administrative Assistant),  to provide comprehensive support to our team. The ideal candidate will possess excellent organizational and communication skills, along with a service-oriented mindset. This role will involve coordinating meetings, managing calendars, creating internal support for purchase orders, taking high-level meeting minutes, following up on action items, and more.  The successful candidate will also be responsible for learning and utilizing internal tools for administrative functions. This is an exciting opportunity to contribute to a dynamic, fast-paced work environment.  Must be available during Pacific Standard Times Zone. 

Responsibilities:

• Coordinate and schedule meetings, ensuring all participants are informed of the details and any changes in a timely manner.
• Provide internal support for purchase orders, including gathering necessary information, generating purchase requests, and tracking orders, sample orders, shipping, etc…
• Maintain a service-oriented mindset by promptly responding to inquiries and providing assistance to colleagues as needed.
• Manage calendars and schedule appointments, proactively resolve scheduling conflicts, help with travel related duties, etc…
• Take accurate and detailed meeting minutes, ensuring all discussion points and action items are captured for those identified key meetings
• Follow up on action items from meetings, ensuring timely completion and reporting progress to relevant stakeholders.
• Learn and utilize internal tools for administrative functions, such as expense tracking, document management, and project collaboration platforms. 
• Collaborate with other administrative staff to streamline processes and improve overall efficiency.
• Maintain confidentiality and handle sensitive information with utmost discretion.

Qualifications

Qualifications:

• Proven experience as an administrative assistant or in a similar role.
• Strong organizational and time management skills, with the ability to multitask and prioritize effectively.
• Excellent written and verbal communication skills, with high attention to detail.
• Proficiency in using productivity tools, such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management applications.
• Ability to work both independently and collaboratively in a team-oriented environment.
• Strong problem-solving abilities and a proactive approach to identifying and addressing issues.
• Adaptability and flexibility to handle changing priorities and meet deadlines.
• Ability to maintain a professional and positive attitude in a fast-paced and demanding work environment.
• Understanding of and commitment to maintaining confidentiality and handling sensitive information appropriately.

Additional Information

Western Digital is committed to providing equal opportunities to all applicants and employees and will not discriminate based on their race, color, ancestry, religion (including religious dress and grooming standards), sex (including pregnancy, childbirth or related medical conditions, breastfeeding or related medical conditions), gender (including a person’s gender identity, gender expression, and gender-related appearance and behavior, whether or not stereotypically associated with the person’s assigned sex at birth), a