R&D Executive Assistant (Hybrid)

Join Axon and be a Force for Good.

At Axon, we’re on a mission to Protect Life. We’re explorers, pursuing society’s most critical safety and justice issues with our ecosystem of devices and cloud software. Like our products, we work better together. We connect with candor and care, seeking out diverse perspectives from our customers, communities and each other.

Life at Axon is fast-paced, challenging and meaningful. Here, you’ll take ownership and drive real change. Constantly grow as you work hard for a mission that matters at a company where you matter.

Your Impact

We’re seeking an Executive Assistant for Axon’s R&D business unit. This role will be responsible for prioritizing schedules and projects to meet deadlines in a fast-paced, team-oriented environment. This role is designed to enhance productivity within Axon’s R&D Software Engineering and Hardware pillars by supporting the SVP of Software Engineering and the SVP of Devices, ensuring their time is utilized efficiently and purposefully. This role will also provide calendar, meeting, travel, and expense assistance to maximize efficient use of resources; and help with other detailed, complex, and confidential duties as needed.

Your Day to Day
Location: Preference for Seattle, WA or Remote, US

• This critical role oversees administrative duties, enhancing executive effectiveness through information management support and representing executives with internal and external stakeholders.
• Provide comprehensive administrative support to two senior leaders within Axon’s R&D organization, including managing and organizing calendars, coordinating travel, and aligning meetings with stakeholders across multiple time zones.
• Handle confidential matters while engaging with senior-level contacts internally and externally, resolving scheduling conflicts proactively to optimize executives' time.
• Ensure meeting preparedness by securing materials in advance and anticipating requirements, including venue selection, technology setup, and guest access.
• Manage communications and document preparation, ensuring accuracy and compliance with company policies.
• Collaborate closely with the Chief of Staff and other R&D Executive Assistants on strategic initiatives and manage leadership team expenses.

Attributes

• Dealing with Ambiguity: Adapt to change, make informed decisions with incomplete information, and manage uncertainty.
• Planning and Organizing: Establish clear action plans, balance multiple priorities, and utilize resources effectively.
• Interpersonal Savvy: Build strong relationships with diplomacy and emotional intelligence across all levels.
• Quick Learner: Adapt rapidly to new challenges and processes, demonstrating eagerness to absorb knowledge.
• Self-Starter: Independently complete projects with initiative while anticipating and addressing needs.
• Time Management: Prioritize effectively and meet deadlines with urgency to support dynamic business needs.
• Written/Oral Communications: Communicate clearly with appropriate tailoring for different audiences.
• Stakeholder Focus: Anticipate needs and deliver high-quality solutions supporting organizational objectives.
• Team Morale & Culture Awareness: Foster a positive work environment and ensure alignment and motivation within the team.
• Attention to Detail: Ensure accuracy in all tasks, improving efficiency and reducing errors.
• Problem-Solving & Critical Thinking: Analyze situations and find innovative, practical solutions under pressure.

Basic Qualifications

• 5+ years of experience in an executive assistant role, including 2+ years supporting a Vice President or higher.
• Demonstrated experience planning large, complex events internally and externally.
• Outstanding organizational and exceptional written/verbal communication skills.
• Advanced proficiency in Microsoft Office Suite and familiarity with collaboration tools like Slack and Quip.
• High sense of urgency and follow-up; capable of handling tasks with competing urgency.

Preferred Qualifications

• Experience supporting executives in Engineering or related STEM fields.
• Experience collaborating with Chief's of Staff.
• Bachelor’s Degree preferred; equivalent experience may be considered.
• Ability to work autonomously and flexibility to be onsite as needed for events.

Benefits that Benefit You

• Competitive salary and 401k with employer match
• Discretionary paid time off
• Paid parental leave for all
• Medical, Dental, Vision plans
• Fitn