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The University of Nevada, Las Vegas invites applications for Administrative Assistant 4, College of Sciences Dean’s Office [R0152587].

ROLE of the POSITION

This job is 100% In-Person at the UNLV Maryland campus. The successful candidate will provide administrative assistance for all faculty in the College with grant funding, including pre- and post-award finance and HCM support, expense reconciliation, budget reviews and amendments, and hiring temporary employees. Preparation and submission of visa documents for grant and program funded foreign researchers to the Office of International Student and Scholar Compliance, Letter of Appointment contracts, and hiring/terming temporary workers as needed. May work in other College units during major staff absences and/or deficiencies. In those cases, will act as Office Manager and Liaison for the Department Chair/School Director of that unit, ensuring all tasks and business processes are completed within established guidelines. Facilitate communication for the Chair/Director between the College of Sciences, HR, Payroll, Student Enrollment Services, Office of the Registrar, Office of International Student and Scholar Compliance, Graduate College, VPR Office and Provost's Office. Proficiency in Workday, MyUNLV, Archibus, MS Office, SalesForce. Analyze and reconcile data to prepare reports and spreadsheets on enrollment trends, financial date, and other useful documents for use in forecasting enrollment and financial needs of the unit. Train other classified administrative staff and students in the effective operations of the front office. Purchasing and accounting for departments within the College of Sciences, requiring knowledge of all UNLV Purchasing and Accounts Payable guidelines with appropriate application in decision making regarding procurement, supplier payments, and expense reimbursement requests. Budget monitoring and analysis of departmental program accounts. Expense reconciliation and reassignment, independently determining appropriateness of expenditures for state,