Office Management - Senior Staff Officer

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Job Description:

Parsons is looking for an amazingly talented Office Management - Senior Staff Officer to join our team! In this role you will get to support the Component's Office. The office manager/staff officer/functional specialist, will independently perform a wide range of functions and tasks, which require vision, leadership, and proficiency in assisting in the development and communication of various correspondence. The skill of problem identification, analysis, and resolution is central to the effective conduct of their activities as is the ability to work from an Agency perspective and coordinate across key components, integrated program offices. This person would also provide administrative support to the Data & Digital Innovation (DDI) Component’s Office Chief Data Officer and the Deputy Chief Data Officer. They will develop pertinent information with the communications officer and provide to the Government POC for communication to varied audiences (e.g. NGA, DoD, IC, Federal Government, Congress, the public, the international community, and private industry).

What You'll Be Doing:

• Participate in and support all aspects of Agency- and Directorate-level tasking. Activities include:

• Receiving and responding to taskers from a wide range of external partners (such as IC and DoD partners, foreign partners, and commercial partners) on all networks (SBU, SECNet, NGANet).

• Initiating and fully coordinating actions in NGA’s Central Electronic Routing and Tasking System (N-CERTS), tracking those actions through completion.

• Analyzing tasker content and assigning actions to the appropriate NGA office of primary responsibility and collaborating offices.

• Crafting tasker guidance tailored to NGA when inputting external taskers into N-CERTS, clearly articulating purpose and deliverable(s).

• Coordinating with internal NGA customers and external partners to negotiate tasker extensions, etc.

• Closing taskers upon completion and reviewing taskers to ensure deliverable(s) are met.

• Preparing daily correspondence folders for the EXCOM.

• Participate in and support all aspects of DXC and EXCOM suspense coordination. Activities include, but are not limited to:

• Analyzing tasker content and assigning actions to the appropriate DXC division or EXCOM staff when taskers are received as a collaborating office.

• Inputting Agency-level taskers into N-CERTS on behalf of an ONE division or the EXCOM, and tracking until complete, ensuring they receive desired deliverable(s) from tasker collaborating offices.

• Working with DXC divisions and the EXCOM staffs to ensure they meet tasker deadlines and that actions are fully coordinated with all appropriate stakeholders.

• Tracking and closing taskers upon completion on behalf of DXC and the EXCOM, ensuring deliverable(s) are met.

• Work on multiple projects with varying deadlines under fast-paced conditions; must be able to adjust working hours as necessary to accomplish the mission.

• Prepare periodic tasker and staff package status reports and develop metrics to keep leadership aware of late, pending, and new actions.

What Required Skills You'll Bring:

• Use the Microsoft Office Suite to create, review, maintain, and edit SOPs and informational products in support of the DXCE mission.

• Learn and conduct training for DXCE customers on DXCE systems and processes. This includes Microsoft Office Suite, NCERTS and suspense coordination, Correspondence and Task Management System (CATMS), the NGA Data Transfer Officer capabilities, and other systems as needed. Assist with developing training materials.

• Support and provide back up to other DXCE teams and activities.

• Prepare condolence letters for the EXCOM.

• Collect, process, organize, and manage records in accordance with appropriate NGA Instructions or guidelines.

• Analyze data related to the DXCE mission. Collect measurements and metrics to improve mission focus. Provide suggestions to improve business processes.

• Transfer data across various networks as needed by the EXCOM, DXC and DXCE.

• Schedule meetings on behalf of DXCE, schedule conference rooms and coordi