Executive Assistant, People and Culture, Global SPC

Job Title: Executive Assistant, People and Culture, Global SPC

Location: Morristown, NJ or Cambridge, MA

About the Job

Ready to push the limits of what’s possible? Join Sanofi in one of our corporate functions and you can play a vital part in the performance of our entire business while helping to make an impact on millions around the world.

Reporting to the Global Head of People, Specialty Care, the Executive Assistant is a critical role that helps the leadership team to effectively manage priorities, facilitate team governance, and act as an interface to connect the dots with the teams and the rest of the organization. This role offers unique exposure to global HR strategy, executive leadership, and cross-functional collaboration across our Specialty Care business.

We are an innovative global healthcare company with one purpose: to chase the miracles of science to improve people’s lives. We’re also a company where you can flourish and grow your career, with countless opportunities to explore, make connections with people, and stretch the limits of what you thought was possible. Ready to get started?

Main Responsibilities:

Provides anticipatory, white-glove administrative support

• Serves as confidential liaison on highly sensitive issues to other senior executives and members of the People & Culture team

• Complex calendar orchestration across multiple time zones– proactively manage Outlook calendars, resolving schedule conflicts, and prioritizing meetings

• Travel arrangements – coordinate domestic and international travel needs

• Event coordination – arrange and support both internal as well as off-site meetings and events including venue, A/V, catering, etc.

• Meeting planning, including coordinating on-site and off-site meetings with internal and external stakeholders/customers.  Arrange and provide support for meetings

• Provides detailed agendas for international visitors, including Executive Committee members, such as setting up their meetings, hotel and ground logistics

• Anticipates manager’s needs for various commitments and prepares accordingly

• Provides routine administrative support and maintains files according to business standards.  Support the consolidation, preparation and/or design of documents, spreadsheets, and presentations

• Expense reports – process expenses accurately and in a timely manner

• Track invoices and purchase orders

• Utilize Workday and other People & Culture tools as needed and requested

Executive Partnership Excellence:

• Proactive focused time management; highly organized; ability to partner with high energy level executive

• Ability to organize and execute multiple priorities with a sense of urgency; high level of energy

• Ability to break down complex tasks and simplify processes

• Outstanding oral and written communication skills

• Advanced proficiency with digital tools and quick adoption of emerging technologies (AI agents, collaboration platforms)      

Strong emotional intelligence ability:

• Intuit subtle office dynamics, and routinely exercises excellent judgement of situations that arise

• Can interact comfortably with all individuals and is able to build their own network

• Demonstrates cultural intelligence when working with global stakeholder; adapts communication style to diverse audiences and situations

Demonstrates personal accountability:

• Maintains a high level of confidentiality and is able to work independently and with utmost discretion

• Conducts themselves with integrity and is engaged in their work

• Promotes and ensures full adherence to the Code of Ethics and US Supplement as well as applicable federal and state law according to FDA guidelines

• Contributes to administrative team excellence through knowledge sharing and cross-coverage

About You

BASIC QUALIFICATIONS:

• High School Diploma or GED and 10+ year's administrative experience.

• Advanced Microsoft Office suite proficiency; WorkDay, Sharepoint content administration; AI agents

• Experience in fast-paced, matrixed organization

PREFERRED QUALIFICATIONS:

• Bachelor’s Degree strongly preferred

• Experience in project management

• Experience working transversally and in a multinational environment

• Excellent verbal and written communication skills.<