Administrative Secretary - Athletics

Location: Kelso High School
Position Details: 8.0 hrs/day, 7:30am to 4:00pm; 225 days/year.

Pay Range: PSE 1 Salary Schedule
Benefits: This position is eligible for medical, dental, vision, life, and disability insurance in accordance with the School Employee Benefits Board rules and regulations. Information about benefits offered can be found HERE. Paid time off and other benefits are offered in accordance with the Collective Bargaining Agreement with the Public School Employees of Kelso Chapter #1 found HERE.

School employees | Washington State Health Care Authority

ESSENTIAL FUNCTIONS:
Work closely with the building administration and staff in the daily administration and operation of the facility
 
Working professionally and ethically as a team member and completing tasks assigned by facility administration
 
Cordially greet staff, students, and the public in person and on the telephone, ascertain wants and furnish information and assistance with dignity and respect
 
Handle confidential matters appropriately and ethically
 
Be punctual and have regular/consistent attendance
 
Knowledgeable of and follow District, State and Federal policies and guidelines as pertains to their position/facility
 
Familiarity with ASB financial regulations and processes

Be self-motivated toward assigned duties and work well under pressure including submitting required reports and meet required deadlines
 
Create letters, memorandums, forms and newsletters using graphics and knowledge of appropriate software
 
Be willing to participate in in-service offerings and workshops
 
Prepare requisitions and purchase orders and assist with ordering office and staff supplies
 
Provide training and direction on tasks for student aide
 
Keep accurate records related to the specific job
 
SPECIFIC FUNCTIONS:
Maintain computerized fee/fine system
 
Maintain accurate student records including WIAA eligibility, physical forms etc. for (350+) athletes and provide rosters of cleared athletes to coaches
 
Coordinate athletic clearance using Final Forms

Coordinate travel needs with transportation
 
Coordinate/schedules with officials association
 
Coordinate reschedules/rainouts with other schools' secretaries, athletic directors, transportation, maintenance, radio, newspaper, KHS webmaster and all coaches involved
 
Process/Print/Organize all awards for ASB programs
 
Arrange class coverage for coaches, keep and maintain clock hours for coaches, arrange transportation for athletes/teams and coordinate help for all events

Maintain knowledge of a wide variety of sports rules and regulations 

Coordinate all coaches' contracts with HR, including extended pay contracts
 
Keep records of current CPR/First Aid cards
 
Attend coaches' meetings. Send out minutes to all coaches after meetings
  
QUALIFICATIONS:
Demonstrated successful secretarial and/or office management experience preferred
 
Must possess respect, awareness and appreciation of diversity among individuals and the ability to set and/or support appropriate expectations for individuals
 
Must possess positive and effective human relations skills � including ability to project a friendly and caring attitude towards all patrons of the school district both by proper verbal and written business communication
 
Demonstrated ability to successfully relate to students of all ages

Must possess ability to handle confidential matters appropriately and ethically
 
Demonstrated ability to work effectively as a team member and analyze situations to define issues, draw conclusions, and determine resolutions and/or action plans
 
Must possess the ability to assist in upholding and enforcing school rules, administrative regulations, and board policies
 
Must possess ability to be accurate, detail oriented, organized, depen