Business Affairs Coordinator

Company Description

We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our theme parks and consumer experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, MSNBC, CNBC, NBC Sports, Telemundo, NBC Local Stations, Bravo, USA Network, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through Universal Filmed Entertainment Group and Universal Studio Group, and have world-renowned theme parks and attractions through Universal Destinations & Experiences. NBCUniversal is a subsidiary of Comcast Corporation.

Here you can be your authentic self. As a company uniquely positioned to educate, entertain and empower through our platforms, Comcast NBCUniversal stands for including everyone. Our Diversity, Equity and Inclusion initiatives, coupled with our Corporate Social Responsibility work, is informed by our employees, audiences, park guests and the communities in which we live. We strive to foster a diverse, equitable and inclusive culture where our employees feel supported, embraced and heard. Together, we’ll continue to create and deliver content that reflects the current and ever-changing face of the world.

Job Description

Job Purpose:

The primary function of the Business Affairs Coordinator is to efficiently support Business Affairs executives in their day-to-day job responsibilities, while demonstrating an ability to work independently and meet tight deadlines.  Solid time management and multi-tasking skills are essential.  Position requires an individual who is highly organized, exhibits excellent judgment, is a self-starter and has an ability to work with a high level of detail, while interfacing with a variety of creative clients and high-level executives (internally and externally).  A high degree of confidentiality and discretion are expected in regards to all matters and documents.

Essential Responsibilities:

• Identify applicable precedent from existing database
• Draft basic form agreements using templates and relevant precedent for review by Business Affairs executives
• Be primarily responsible for formal correspondence such as agency package letters and letters exercising options for services of production companies and talent
• Run relevant document comparisons
• Schedule meetings and phone calls
• Distribute and upload documents for completed deals
• Process expense reports, arrange travel, and other administrative duties as assigned. 
• Maintaining and updating of fee charts, project lists and status reports. 
• Participate in updating data management systems
• Developing and implementing office systems and procedures, which support the overall department’s needs and those of the executives to which this position reports.
• Act as liaison with all internal and external offices.  Ability to strategically problem solve and find solutions, as required.
• Field queries from many departments including distribution, program planning, production operations, finance, legal, marketing, press and talent relations.
• Manage special projects as designated, specifically, dealing with administrative and coordination issues.
• May provide administrative support to other members of the Business Affairs team.
• Other matters as needed at the direction of the team’s executives.

Qualifications

Basic Qualifications:

• Bachelor’s degree
• 1+ years of experience at a media company, law firm or adjacent industry
• 2+ years of experience using Microsoft Office (Word, Excel, Outlook, etc.)
• Ability to exercise discretion with sensitive information and flexibility/adaptability to manage multiple, wide-ranging matters, conflicting deadlines, and new areas of expertise as business needs change.

Desired Characteristics:

• Experience in media (preferably at a studio or network) supporting senior executives preferred
• Strong organizational skills
• A team player with strong work ethic
• Strong written and communication skills
• Highly motivated self-starter who is proactive and shows initiative

Key Application Information:

Hybrid: This position has been designated as hybrid, generally contributing from the office a minimum of three days per week.

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the