Senior Coordinator Assistant

Date Posted:

2024-12-19

Country:

United States of America

Location:

AZ201: RMS AP Bldg 801 1151 East Hermans Road Building 801, Tucson, AZ, 85756 USA

Position Role Type:

Onsite

At Raytheon, the foundation of everything we do is rooted in our values and a higher calling – to help our nation and allies defend freedoms and deter aggression. We bring the strength of more than 100 years of experience and renowned engineering expertise to meet the needs of today’s mission and stay ahead of tomorrow’s threat. Our team solves tough, meaningful problems that create a safer, more secure world.

The Subsystems Make Center is seeking someone to fill the important role of Senior Coordinator Assistant to provide high-level administrative support to a large strategic program within the Airport Facility. As a Senior Coordinator Assistant, you will have a key role with a variety of responsibilities that fall within three main categories: Provide direct support to Factory Leadership, provide as-needed support for over 500 Operations employees within the factories and interface with staff across other Directorates within Effectors. The Senior Coordinator Assistant must exhibit the utmost level of professionalism and use strong interpersonal skills to build relationships with the Directorate leadership team. The Senior Coordinator Assistant will maintain a high degree of confidentiality and will need to exhibit discretion when handling sensitive information.

What You Will Do

• Manage calendars, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minutes changes. 
• Attention to detail is a must as multiple locations and time zones are employed.
• Work with other administrative personnel to coordinate meetings between various members of leadership who could be in multiple locations and/or time zones.
• Coordinate travel arrangements and complete expense reports and other associated tasking in a timely manner.
• Arrange for conference rooms, catering, audio/video and other essential services for meetings and conferences.
• Compile and/or assist in preparation of various documents, to include but not limited to meeting minutes, presentations, reports, correspondence, and other materials.
• Submit visit requests via approved Raytheon tools.
• Coordinate Tour requests for various levels of Raytheon and Government leadership
• Process employee changes utilizing approved Raytheon tools.
• Attend meetings and other functions as requested.
• Plan and coordinate on-boarding and off-boarding activities for employees.
• Work with the admin team on various projects, as well as, assisting with improving processes where necessary.
• Perform a wide variety of intricate administrative duties requiring professionalism, tact, diplomacy, discretion, and sound judgement.
• Build and maintain good business relationships with managers and administrative personnel.

Qualifications You Must Have

• Typically requires an AA/AS degree (or other 2-year post high school training) with a minimum of 6 years of relevant experience.
• Experience as an Executive Assistant and or supporting large employee populations, senior leaders, and or multiple organizational groups.
• The ability to obtain and maintain a U.S. government issued security clearance is required. U.S. citizenship is required, as only U.S. citizens are eligible for a security clearance.

Qualifications We Prefer

• Ability to respond quickly and effectively to non-routine requests and situations.
• Ability to maintain confidentiality of information and data.
• Evidence of being a team player who can concentrate on multiple tasks at once.
• Experience in working independently as well as working in a team environment.
• Evidence of being a self-starter with the ability to take appropriate initiative and independent judgement for assisting leaders, customers, employees, and others.
• Comfortable working in a fast-paced environment.
• Comfortable using technology such as Zoom and SharePoint, and open to learning new tools and technology.
• Experience working with Raytheon tools, such as Concur, SAP/APEX, RTime, etc.
• Familiarity with Raytheon policies, procedures, forms, and processes.
• Bachelor’s or Associate’s Degree or some college is desirable
• Experience using Microsoft Office Suite Tools, to include but not limited to: Outlook, OneNote, PowerPoint, Word, Teams, and Excel.
• Time-management and prioritization skills
• Experience with calendar management, meeting scheduling and coordination, event planning and generation of travel and expense reports

What We Offer

Our values driv