Administrative Secretary II-Cardiology

The Administrative Secretary II provides clerical and general office support involving telephone and in-person reception in a clinical research area and assists with scheduling of research participants, record/file maintenance, and other operational tasks as requested.

• Provide administrative support to research team, including, but not limited to, greeting research subjects and visitors at check-in/out, organizing research-related paperwork, preparing patient rooms for protocols, and ensuring proper labelling and organization of clinical trial supplies.
• Responsible for scheduling research subject follow-up appointments and weekly/monthly sending reminders to participants
• Maintain shared calendars for room reservations, appointments, etc.
• Screen telephone calls, answer routine inquiries or refers caller to the appropriate individual for response.
• May prepare minutes of meetings, agendas, correspondence, statistical reports, tables and other documents and transcribes dictation as needed.
• May review and revise brochures, announcements, or other informational items regarding research program operations.
• Prepare and process check requests, purchase orders, travel requests and travel reimbursement for research faculty/staff.
• Opens, sorts, and prioritizes mail. Picks up and delivers materials as required.
• Maintains records through filing, retrieval, retention, storage, coding, updating and destruction.
• Types correspondence, memos, reports, minutes and other documents from dictation or handwritten copy and may compose routine correspondence and memoranda.  Proofreads typed materials and makes corrections, as needed.
• Responds to research subjects’ inquiries for information according to established policies.
• Perform other special projects or other research and/or administrative duties as requested.

• Associate degree or high school diploma/GED plus two years of related experience
• 2+ years clerical/secretarial experience required.
• Spanish bilingual desired

Compensation Statement

The Mount Sinai Health System (MSHS) provides a salary range to comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for this role is $23.01 - $28.78 Hourly. Actual salaries depend on a variety of factors, including experience, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

Non-Bargaining Unit, 821 - Cardiology - ISM, Icahn School of Medicine

Strength Through Diversity

The Mount Sinai Health System believes that diversity, equity, and inclusion are key drivers for excellence. We share a common devotion to delivering exceptional patient care. When you join us, you become a part of Mount Sinai’s unrivaled record of achievement, education, and advancement as we revolutionize medicine together. We invite you to participate actively as a part of the Mount Sinai Health System team by:  

• Using a lens of equity in all aspects of patient care delivery, education, and research to promote policies and practices to allow opportunities for all to thrive and reach their potential.
• Serving as a role model confronting racist, sexist, or other inappropriate actions by speaking up, challenging exclusionary organizational practices, and standing side-by-side in support of colleagues who experience discrimination.
• Inspiring and fostering an environment of anti-racist behaviors among and between departments and co-workers.

At Mount Sinai, our leaders strive to learn, empower others, and embrace change to further advance equity and improve the well-being of staff, patients, and the organization.  We expect our leaders to embrace anti-racism, create a collaborative and respectful environment, and constructively disrupt the status quo to improve the system and enhance care for our patients. We work hard to create an inclusive, welcoming and nurturing work environment where all feel they are valued, belong and are able to advance professionally.

 Explore more about this opportunity and how you can help us write a new chapter in our history!

“About the Mount Sinai Health System:

Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 43,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances healt