Senior Administrative Assistant, Pioneering Medicines

What if... We could harness the power of Flagship’s scientific platforms and create novel treatment options that benefit more patients, sooner?

Pioneering Medicines (PM), a division of Flagship Pioneering, is building a world-class biopharmaceutical R&D capability focused on conceiving and developing life-changing treatments for patients by harnessing the power of Flagship's scientific platforms and applying those innovative approaches to serious diseases with unmet medical need. Unique to Pioneering Medicines’ approach is the opportunity to combine platforms to create truly novel and potentially transformative treatments. 

About Flagship Pioneering:

Flagship Pioneering conceives, creates, resources, and develops first-in-category life science platform companies to transform human health and sustainability. Since its founding in 2000, the firm has originated and fostered the development of more than 100 scientific ventures, resulting in over $34 billion in aggregate value, 500+ issued patents, and more than 50 clinical trials for novel therapeutic agents.  

The Role: 

This is an exciting opportunity for an experienced Sr. Administrative Assistant to join the team . The Sr. Administrative Assistant will provide high-level support to the executives as well as have office management responsibilities.  The ideal candidate will leverage a broad range of skills including a high degree of professionalism and discretion when handling a wide variety of responsibilities. The successful candidate will be a detail-oriented, critical thinker with strong organizational and interpersonal skills. Requires the ability to proactively build organizational knowledge and relationships and thrive in a fast-paced, entrepreneurial environment. This is an office-based role (work from office 3 days a week) at our Cambridge, MA location.

Key Responsibilities:

Administrative Support

• Coordination of the executive’s calendar for work related to the operational day-to-day activities of an ever changing, venture creation firm. 
• Email management as required by the executive
• Responsible for proactively coordinating meetings and managing internal and external communications. 
• Coordinate worldwide travel plans including expense reporting and reimbursement.
• Provide program support for collaborations within Pioneering Medicines
• Proactively collaborate with other administrative staff members in collaboration and coordination of calendars, requests, and events. Provide back-up coverage to other EA’s as necessary
• Coordinate in-office events (lunch & learns, happy hours, special lunches, celebrations, etc)
• Help to coordinate offsite events

 

 

Office Management

• Order snacks, beverages, etc and ensuring the kitchen area is well stocked
• Manage PM seating, lab space and conference rooms, leveraging Office Space app
• Order and manage office supplies
• Receive lunches on days in office
• Contact IT, facilities, etc as needed for OCP concerns
• Communicate with PM Team regarding facilities issues/updates
• Work with IT to manager office info boards and partner with PM planning team to determine content
• Work with building security and facilities to provide badge access to new employees
• Work with the shipping and receiving team as needed

Requirements:

• 5+ years of administrative experience 
• Exceptional organization skills, with keen attention to detail and a strong ability execute
• Demonstrated ability to handle sensitive information and situations with care and confidence
• Ability to work across various roles and teams in a dynamic, demanding, and fast-paced environment while remaining flexible, proactive, resourceful, and efficient
• Excellent interpersonal and relationship-building skills; outstanding verbal and written communication skills
• Strong work ethic and ability to manage multiple priorities
• Proficient in MS Office
• Office-based role (expectation is to be in the office 3-4 days a week) 
• High level of commitment, availability after hours and on weekends, as needed

Flagship Pioneering and our ecosystem companies are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.

Recruitment & Staffing Agencies: Flagship Pioneering and its affiliated Flagship Lab companies (collectively, “FSP”) do not accept unsolicited resumes from any source other than candidates. The submission of unsolicited resumes by recruitment or s