Staff Assistant/Background Portal Administrator

DCFS is deeply committed to the welfare and protection of children.  Our goal is to protect children by strengthening and supporting families.  In every effort, from receiving hotline calls to reaching family reunification or foster care and adoption, children and families are our focus.

 

​Agency: Department of Children and Family Services

Title: Administrative Assistant I
Class Title: ADMIN ASSISTANT I - 00501 
Skill Option: None 
Bilingual Option: None 
Closing Date/Time: 04/11/2025
Salary: Anticipated Starting Salary $5423/Month - Full Salary Range $5,423-$7,721/Month
Job Type:
Category: Full Time 
County: Cook
Number of Vacancies: 1
Plan/BU: RC028

 

 

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

 

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

IT IS HIGHLY RECOMMENDED THAT YOU UPLOAD COLLEGE TRANSCRIPTS AND RESUME.

 

Posting Identification Number  136982

 

 

Why Work for Illinois?

 

 

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

 

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
 

 

Position Overview

The Illinois Department of Children and Family Services is seeking an organized, professional, and results oriented individual to serve as Staff Assistant to the Central Office of Licensing Associate Deputy. Under general direction, this position will provide input to the Associate Deputy concerning statewide monitoring of the Central Office of Licensing processes and develop strategies to effectively fulfill Agency objectives.  The position will also conduct research and carry out special assignments.  Additionally, the position will confer with the Associate Deputy and finalize the licensing processes by preparing and composing letters to be signed by the Associate Deputy. 

 

This position provides a great opportunity for someone who is detail oriented and interested in playing a supportive role in the agency’s operations.  DCFS offers a competitive compensation plan, excellent benefits, and a pension program.  The ideal candidate for this position will have excellent organizational skills and strong leadership and communication capabilities.  We invite you to join our innovative team to help make a positive difference in the lives of the children and families of Illinois.

Essential Functions

1. Serves as Staff Assistant/Background Portal Administrator 
2. Processes Agency Background Check Portal forms emailed by licensed childcare providers requesting to have access to the background check portal 
3. Confers with the Manager and finalizes division processes by preparing and composing letters to be signed by the Manager
4. Develops and monitors reports that support program accountability of the division 
5. Serves as timekeeper 
6. Develops monthly reports and coordinates the compilation and preparation of other s