Director, Finance & Administration

Title: Director, Finance & Administration  

Location: Upper East Side  

Org Unit: Population Health Sciences 

Work Days:  

Weekly Hours: 35.00 

Exemption Status: Exempt

Salary Range: $174,000.00 - $196,500.00  

*As required under NYC Human Rights Law Int 1208-2018 - Salary range for this role when Hired for NYC Offices 

Position Summary

Reporting to the Chief Administrative Officer (CAO), provides active hands-on leadership for the department and supports long-term program growth and financial viability. Along with the CAO this incumbent is responsible for all strategic and tactical matters as they relate to budget management, cost benefit analysis, managerial accounting, and forecasting needs. This role is responsible for planning, leading, and managing all financial functions for the department with the CAO.

This role also has overall responsibility for financial services delivery, including the development and management of the financial analysis to evaluate departmental needs and trends. In collaboration with the CAO, this role maintains, develops, and manages reports for the department, the Chair, Vice Chair, Division Chiefs, and other senior departmental leadership.

This role also plays an active role in strategic financial planning, and in creating and implementing departmental policies and procedures for smooth financial and administrative operations of the office.

Job Responsibilities

• Provides strategic financial planning and forecasting by synthesizing and analyzing data to inform financial decisions. Utilizes budget analyses and modeling to forecast future financial needs/resources.
• Oversees departmental budget process including quarterly reporting, forecasting and variance analyses.
• Oversees team of grant and finance administrators and specialists assuring that accurate high level finance and grant accounting is provided to all faculty and departmental leadership.
• Oversees the production of regular reports to evaluate operational activities and efficiencies. Responsible for identifying appropriate staffing ratios, expenses, and volume projections associated with development of strategic business plans.
• Reviews monthly P&Ls to explain financial performance against budgeted goals; identifies and explains significant operational variances.
• Analyzes financial results of different business units and the overall financial position of divisions and programs.
• Collaborates closely with various central finance offices within WCM administration and other entities to ensure compliance with all internal and external regulations, guidelines, and deadlines
• Responsible for budget submissions with the CAO and other regular and ad hoc reporting.
• Oversees and monitors the budget and fiscal operations, including long- and short-term planning, and expense management, as well as financial reporting requirements.
• In close collaboration with the CAO, provides leadership for the financial and administrative needs of PHS.
• Supports the launching of new programs, divisions, and institutes, including establishing accounts, forming the proper institutional financial structures, and ensuring new departmental initiatives are in compliance with institutional policies.
• Facilitates communication and interaction among department faculty and staff, department divisions, and institutional units, including WCM central administration (Finance, Human Resources, etc.), departments, etc.
• Responsible for managing financial operations, as well as developing, establishing, and implementing departmental financial policies and procedures.
• Responsible for departmental grants portfolio functions, including managing the grants administrative team, as well as grants team recruitment and coordinating overall grants administration/grants portfolio staffing needs.
• Reviews and implements continuous improvement of sponsored awards portfolio management process.
• Responsible for developing and supporting a quality service orientation and ethic in all areas of the department.
• Performs other related duties as assigned.

Education

• Bachelor's Degree

Experience

Bachelo