Administrative Assistant

Time Doctor empowers individuals to achieve their best performance, no matter where they work. With a worldwide, distributed team spanning 31 countries and over 280,000+ active users who swear by our product's ability to enhance visibility, profitability, and employee engagement.

We are seeking a highly organized and proactive Administrative Assistant to support our team in daily operations. This position offers an excellent opportunity for someone who thrives in a fast paced, professional environment and has strong communication and organizational skills. The ideal candidate will be detail oriented, able to multitask and prioritize tasks effectively.

Responsibilities:

• Manage and maintain executives’ schedules, appointments and meetings
• Handle phone calls, emails and correspondence, ensuring timely responses
• Assist with the preparation of reports, presentations and documents
• Organize and maintain office files, records and databases
• Coordinate travel arrangements, accommodations and itineraries
• Greet and assist visitors, ensuring a professional office environment
• Order and maintain office supplies and equipment
• Assist with special projects as needed

Qualifications:

• Bachelor's degree preferred
• Proven experience as an administrative assistant or in a similar role
• Strong organizational and time-management skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Excellent written and verbal communication skills
• Ability to handle confidential information with discretion
• Strong attention to detail and ability to multitask effectively
• Ability to work independently and as part of a team

Additional Skills (preferred but not required):

• Experience with office management software or systems (e.g., Google Workspace, Trello, etc.)
• Familiarity with basic bookkeeping or financial tasks

Job Type: Full-time, Part-time

Pay: $26.90 - $35.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Experience:

• Administrative Assistant: 1-3 years (Required)
• QuickBooks: 1-3 years (Required)

Work Location: Remote